Payroll Services Specialist

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Closing Date:

Type of Position:

Accounting, Finance, BusinessNo

Job Type:

RegularNo

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Program & Employment Compliance at [email protected].

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

Division | Payroll Manager

Summary of Job Duties:

The Payroll Services Specialist is responsible for the production and processing of regular and supplemental employee payrolls. This position is governed by Generally Accepted Accounting Principles, state and federal laws, and institutional policy.

Typical Functions:
• Oversee the process of supported and unsupported retro payments
• ACH/Check Return re-issues (Works with employees to get their payment election corrected or stop payment for lost check and then reissues in Workday)
• Processes Garnishments in Workday, miscellaneous deductions, manage career service payments.
• NRA FICA check and assists with Glacier Tax System
• Process On-Demand payments
• Process EIBs as needed
• Process reports from the payroll processing checklist and ensure checklist is complete for accurate payroll completion.
• Assist with payroll compare process, time and leave, and reconciliations as needed
• Provide customer service and technical assistance to end users, including but not limited to explaining policies and procedures, assisting in training employees, preparing responses to correspondence, and recommending changes in payroll production procedures.
• Other duties as assigned within payroll and financial services
• Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications
The formal education equivalent of an associate's degree in accounting, finance, or a related field; plus, three years of experience in payroll processing, payroll accounting or a related area.

OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE

Preferred Qualifications
Experience working in Higher Ed.

Experience with Workday.
Proficiency in Excel and Outlook. Experience managing a high volume of reports and information.
Good time management skills, self-motivated, and a team player.

Knowledge, Skills & Abilities
Ability to speak & write clearly & communicate ideas successfully. Ability to organize, plan, & prioritize work. Ability to attend to details while simultaneously handling multiple projects. Ability to analyze, interpret, & apply relevant regulations, policies, & procedures. Initiative to learn & maintain current knowledge in area of assignment. Physical & mental ability to effectively perform duties & responsibilities related to the job, which may include long & irregular hours of work.

Qualification Equivalencies:

Additional Information:

Commensurate with education and experienceCover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Cindy Johnson, Payroll Manager

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment.  The background checks may include a criminal background check and a sex offender registry check.  Required checks are identified in the position listing.  A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position.  Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. 

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Sitting

Frequent Physical Activity:

Talking

Occasional Physical Activity:

Manipulate items with fingers, including keyboarding

Benefits Eligible:

Yes