Project Controls Coordinator

Job Description

Position Title: Project Controls Coordinator  

Position Reports To: Director of Project Controls

Position Summary  

The Project Controls Coordinator is responsible for helping the project management team maintain project tracking and data to ensure the successful completion of the project. This role evaluates processes to help with cost control, budgeting, and forecasting.  

Essential Functions  

• Produces daily and weekly reporting on progress and cost to project management team and client by organizing data, preparing charts and visual aids to assemble the reporting package.  

• Gathers and tracks quality data used for budgets, contracts, change orders, trends, and actual costs.    

• Generate bills and invoices specific to customer accounts and issue/post bills, receipts, and invoices.  

• Update accounts receivable database with new accounts or missed payments and ensure clients remain informed on their outstanding debts and deadline to ensure it is collected and we receive payment.  

• Conduct timekeeping duties ad needed and ensured employee time is balanced with gate log / client tracking. program maintaining purchasing documentation.   

• Collects and audits employee documentation records (site orientations, badge requests, per diem) for compliance and coordinates new hires on jobsite as needed, 

• Coordinating manpower for project utilizing project scheduling tools (dependent on project).  

• Ensure compliance with schedules and scope of work through review of the contract and scope of work.  

• Other duties as assigned  

Education & Experience  

• Minimum 3 years of experience in a project coordinator/administrative role.  

• HS Diploma (equivalent or higher) 

• Oil and gas or industrial services experience preferred.  

  
Knowledge, Skills, and Abilities  

• Knowledge of T&M, Capital, and Maintenance contracts.  

• Proficient in Microsoft Office Suite (Excel, Word).  

• Familiarity with TRACK system.   

• Ability to review and analyze large amounts of data, identify trends, issues and provide recommendations.  

• Strong attention to detail and organizational skills.  

• Excellent verbal and written communication skills.   

• High level of integrity; ability to handle confidential information safely.  

• Ability to manage multiple tasks and achieve deadlines, strong initiative.  

• Excellent interpersonal skills and the proven ability to work well with all levels of the organization.  

Work Conditions/Physical Demands  

• 10% travel to various project sites in the area as needed.  

• Ability to work a turnaround schedule.  

• Maintain a TWIC Card.  

• Remaining in a stationary position, often standing, or sitting for prolonged periods.   

• Light work that includes moving objects up to 20 pounds.  

• No adverse environmental conditions expected.