Assistant Registrar - School of Medicine, Academic, Rural, and Regional Affairs

Job Description

Please note: All applications must be submitted no later than 11:59pm PT on October 26, 2026.

The School of Medicine Academic, Rural, and Regional Affairs team has an outstanding opportunity for an Assistant Registrar to join their team.

About this Opportunity

Reporting to the Registrar and Director of Enrollment Management, the Assistant Registrar plays a key role in supporting the academic journey of medical students by overseeing registration, scheduling, degree progress tracking, and student records operations. This position partners with students, faculty, regional offices, and administrative teams to ensure a seamless student experience and compliance with University and School of Medicine requirements.

Key Responsibilities

Oversee School of Medicine Registration and Scheduling (55%)

• Manage required and elective clerkship scheduling and quarterly registration processes for medical students.
• Advise students on scheduling options, graduation requirements, and registration policies.
• Serve as the primary resource for registration and scheduling issue resolution across stakeholders.
• Coordinate and communicate clerkship assignment updates, timelines, and scheduling changes.
• Implement School of Medicine committee decisions and processes related to course scheduling and registration.
• Maintain registration resources, communications, and scheduling-related web content.

Audit and Monitor Graduation Requirements (20%)

• Conduct degree audits and monitor student progress toward graduation.
• Identify, investigate, and resolve discrepancies across student records and degree audit systems.
• Guide students regarding outstanding requirements and available support resources.

Oversee Grade and Graduation Reporting to UW Registrar’s Office (10%)

• Coordinate grade reporting, record audits, and graduation reporting activities.
• Partner with the UW Registrar’s Office to resolve student records and grading matters.

Manage Student Records and Demographic Data (5%)

• Maintain and reconcile student demographic, enrollment, and status records across systems.

Administrative Operational Support & Special Projects (10%)

• Supervise Registration and Scheduling staff, including hiring, training, performance management, and workload coordination.
• Support strategic initiatives, reporting efforts, committees, and special projects within Enrollment Management and Student Affairs.
• Provide operational leadership and decision-making support during the Registrar’s absence.
• Represent Registrar and Registration perspectives on committees and cross-functional workgroups.
• Perform other duties as assigned.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree from an accredited institution.
• Four to five years of relevant experience.

 

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Proven leadership with demonstrated experience supervising teams and staff.
• Computer proficiency with spreadsheets, word processing and databases in a Windows environment.
• Ability to interpret and communicate to others complex policies and procedures.
• Excellent oral and written communication skills.
• Ability to work independently with a high degree of reliability, accuracy, and productivity.
• Ability to handle confidential information responsibly and to abide by federal, state, and local laws regarding the privacy and distribution of information in the student educational record.
• Ability to work across multiple levels of an organization to achieve results.
• Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
• Attention to detail.

 

Preferred Qualifications

• 1 – 2 years School of Medicine or University of Washington experience in Registrar or student scheduling operations or in educational program management.
• Experience in the methods and systems of continuous quality improvement.

 

Working Conditions

• Occasional work beyond a standard 40-hour work week may be required.
• Periodic evening or weekend work may be necessary to meet project deadlines or attend meetings.

About the Team

The School of Medicine Student Affairs team within the Academic, Rural, and Regional Affairs unit is dedicated to supporting student success across the WWAMI region. Through collaboration, innovation, and a student-centered approach, the team delivers critical registration, records, and academic progress services that help future physicians thrive throughout their educational journey.

Compensation, Benefits and Position Details

Pay Range Minimum:

$70,908.00 annual

Pay Range Maximum:

$88,620.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.