Lead Specialist - Contract Lifecycle Management

Job Description

Alimentation Couche-Tard Inc., (ACT) is a global Fortune 200 company (https://corpo.couche-tard.com/en/). A leader in convenience store and fuel space, it has a footprint across 31 countries and territories. ACT's India entity i.e. Circle K Business Centre India (CKBCI) is a wholly owned subsidiary and an integrated center, collaborating with our international teams supporting the delivery of ACT's global business operations.

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Department: Global Procurement

Location: Cyber Hub, Gurugram, Haryana (5 days in office)

Job Type: Permanent, Full-Time (40 Hours)

Reports To: Lead Specialist - Contract Lifecycle Management

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About the role
We are looking for a highly skilled & motivated Lead Specialist to join our Global Procurement Centre of Excellence (CoE) in Gurugram. This position offers an exciting opportunity for the selected candidate to lead and manage end to end contracting process independently and bring value to the organization across different category. The Lead Specialist will also drive continuous improvements as well as help streamlining the ways of working across the global centres, while collaborating with global stakeholders in a dynamic, data-driven environment.

This role needs to be detail-oriented and proactive to oversee and ensure adherence to procurement policies, contractual documents and business metrics within our Fuel & Retail operations. The ideal candidate shall have a strong background in contracting & procurement processes, excellence frameworks, and risk management, ensuring that all purchasing activities align with company standards and industry regulations.

Roles & Responsibilities

Support Global CLM Team and Categories for contract drafting, review / redlining and new template creation:

• Collaborate with legal, procurement, sales, and other departments to draft, review, and finalize contracts.
• Ensure that contracts are aligned with company policies, industry standards, and legal requirements.
• Develop and maintain contract templates for efficiency and consistency.
  

Contract Management, Training and Support:

• Manage and support ongoing contract life cycle to ensure user compliance with terms and conditions.
• Manage contractual obligations and proactively track them in the CLM system.

Contract Renewals and Amendments:

• Manage the contract renewal process by evaluating performance and determining the need for amendments or modifications.
• Initiate renegotiations and amendments to contracts as necessary to meet evolving business requirements.

Cross-Functional Collaboration:

• Work closely with procurement (GNFR and GFR), finance, legal, and other departments to ensure contracts support.
• Provide training and guidance to team members on contract management with the best practices.

Operational Excellence:

• Excellent language skills.
• Conduct specialist training and support for selected end users.
• Support transformation projects to improve contract compliance.
• Utilizing software systems to manage Contract Management to excellence and establishing a seamless process.
• Partner with the CoE management team to cluster with Global procurement strategies entering procurement excellence and driving continuous improvement.

Job Requirements

Education

• Bachelor’s / Master’s degree in law.
• Preferred certification in contract management.

Experience

• Total Experience: 10+ years.
• Hand-on experience of CLM tools at org level.
• Managed end to end contract lifecycle.
• 3+ years as Contract team lead within Procurement/Finance Operations.
• Capable of Contract template creation.

Behavioral Skills

• The ability to direct and train people according to company policy and standards.
• Ability to network and establish partnerships.
• Balance competing priorities and deadlines.
• Exemplary multitasking and organizational skills.
• Exceptional oral and written communication skills, with the ability to tailor the message and delivery to a wide range of internal and external stakeholder groups.
• Self-driven personality with strong ability to secure execution.
• Good understanding of contract and contractual and regulatory compliances.
• Proficiency with CLM tools.
• Attention to details and heading overview.
• Ability to manage multiple contractual tasks and priorities simultaneously.
• Willing to work non-traditional working hours, due to global time-zones.
• Comfortable travelling on a need basis.
  

Knowledge

• Contract Lifecycle Management tools (CLM), Icertis, Sirion, DocuSign.
• SAP, Ariba, ServiceNow, Coupa, etc.
• Microsoft Office applications (MS Excel, etc.)Understanding of APIs, RPA, AI-enabled controls and workflow automation.

• Ability to translate business policy into system rules and automated controls.
• Strong understanding of data quality, reporting and reconciliation

Why Join Us?

• Opportunity to shape the future of our global IT strategy.
• Collaborative and inclusive work environment.
• Professional development and growth opportunities.

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