- Salary
- $58k – $93k/yr
- Location
- Gloucester, VA, VA, US
- Type
- Full-time
- Department
- Finance
- Education
- Associate
- Source
- GovernmentJobs
Description
- Oversees accounts payable workflow, recognizes and relays procedural concerns or potential opportunities for improvement to Accounting Manager; reviews Accounting Technicians’ work and follows up with feedback; assists with unusual or complex problems and questions and determines appropriate solution; facilitates training of new Accounting Technicians.
- Oversees the County’s Liability, Volunteer, Public Officials, and Flood Insurance Programs; prepares annual policy renewal; manages and processes all claims; makes building, vehicle and inland marine schedule changes; secures Certificates of Insurance; develops charge back rates, and prepares and distributes allocations to appropriate departments. Independently prepares insurance schedules for annual audit.
- Manages the Capital Asset Program; researches expenditures for possible capital assets; determines category and classification of capital assets based on governmental accounting standards; assigns and distributes asset tags for placement; conducts routine inventory; and notifies insurance company of coverage necessary for capital assets.
- Manages capital assets databases; processes capital asset acquisitions, deletions, transfers, ensuring capital assets are fully reconciled from beginning fiscal balances to fiscal year end balances. Calculates capital asset depreciation for fiscal year-end audit; and generates periodic and year-end reports for the auditors.
- Reconciles the County and School payroll workpapers to the general ledger; balances payroll deductions, benefits, payroll taxes and totals by fund and posts the necessary journal entries in the automated financial system.
- Performs all additions, deletions and changes to the County auto policy including seized and abandoned vehicles and sale of vehicles at County Auctions; ensures appropriate procedures are followed; verifies vehicle paperwork for completeness and accuracy; completes appropriate DMV forms; schedules and conducts in-person DMV business on behalf of the County; obtains required signatures; and when necessary secures title, tags, and registration from DMV; distributes tags and registration to appropriate department; and retains original title and associated documents in safe. Reconciles revenue ledgers across all funds with Treasurer's Office, State, and Federal distribution reports.
- Manages inter-fund and external general billing processes; researches and resolves billing questions with multiple County departments and external contacts.
- Imports all County and School PCard transactions to financial system; uses detailed Excel functions to reconcile PCard imports in general ledger.
- Facilitates bi-annual Cost Allocation Plan preparation with external auditors; prepares reconciliations, reports, and gathers necessary information for the County and Social Services; works directly with independent auditors for completion of Cost Allocation Plan.
- Reconciles daily and monthly Utilities revenue, deposits, and accounts receivable interface with general ledger; researches discrepancies and works with multiple departments to resolve.
- Assists the Accounting Manager with audit preparation; prepares reconciliations, reviews, and organizes ledger information; identifies discrepancies and assists in resolution; compiles information for completion of Annual Comprehensive Financial Report.
- Prepares monthly adjusting entries for debt accounts. Reconciles debt bank statements to general ledger.
- Reviews and maintains lease reconciliations for library and health department.
- Manages EZ-Pass accounts; monitors activity, obtains new and replacement transponders, resolves problems, and reimburses accounts.
- Prepares monthly state sales tax return, calculates amount of tax, allocates tax to appropriate revenue line, and submits on-line payment & back-up to the State.
- Assists Accounting Technicians, when work volume is increased, with preparation and posting of budget transfers, adjusting entries, and posting of cash reports; assists in scheduling accounts payable document printing and executes the print process as needed; reviews beginning of year cash reports (July and August) for accruals and prepares necessary journal entries to accrue year-end revenue.
- Prepares annual Underground Storage Tank Report using figures from Annual Comprehensive Financial Report (ACFR), coordinates review, necessary signatures, and submittal of report to the Environmental Protection Agency.
- Performs other duties as assigned.
Broad knowledge of the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions.
Broad knowledge of procedures and policies of the fixed assets program.
Broad knowledge of accounting and office practices, methods and procedures used by the County.
Broad knowledge of County organization and operational policies and procedures.
Broad knowledge of personal computers and commonly used Microsoft Office software products to include Outlook, Word, and Excel, specialty programs and the internet.
Ability to use a computer and other office equipment in preparing and maintaining records in areas of accounting, telecommunications, insurance, and assets.
Ability to understand or apply laws, regulations, and policies to the maintenance of financial records.
Ability to verify documents and forms for accuracy and completeness; organize and effectively process and maintain financial records and files and prepare reports from them; and analyze and record information and to balance figures.
Ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; and to determine percentages and decimals.
Ability to exercise independent judgment, discretion, and confidentiality in the completion of work assignments and in relationships with other employees.
Ability to prepare reports, correspondence, checks, invoices, tax forms, etc., using proper format.
Ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only a limited standardization exists.
Ability to deal with people beyond giving and receiving instructions; perform under minimal levels of stress.
Ability to comprehend or understand instructions and underlying principles; to reason and make judgments; to understand and follow oral and written instructions; to make decisions in accordance with established procedures and policies; to guide and/or give instructions.
Ability to comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. Ability to speak/talk, hear/listen and read.
Possession of an Associate degree in accounting, business administration, or a related field required, Bachelor’s degree preferred. Minimum of five (5) years of directly related progressively responsible accounting experience. Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities. Possession of Microsoft Office Specialist Certification preferred.