Administrative Assistant

Internal Title:

Administration Operations Specialist 

Job Type:

Full Time

Disclaimers:

- This is not a remote position.

- We are interested in every qualified candidate who is eligible to work in the United States. 

Schedule:

Monday-Friday 

Flexible hours

Location: 

In-office - Henderson, NV

Salary:

$50,000 / year

About the Role:

Red Dog Media is a marketing company in Henderson, NV, looking for an additional Administration Operations Specialist to help keep our workplace running smoothly, thoughtfully, and efficiently.

This role is a key part of our day-to-day operations. You’ll support the people, processes, spaces, and systems that help our team do great work. From coordinating office needs and onboarding details to supporting internal programs and cross-functional teams, you’ll be the kind of person who notices what needs to be done and helps make it happen.

Your Impact:

• Coordinate office operations, including inventory ordering and stocking, supply management, onboarding logistics, and employee portal updates

• Help keep our workplace running by supporting facility maintenance, vendor relationships, and asset tracking

• Maintain internal programs and culture initiatives, including events, merchandise, and office communications

• Leverage AI to innovate, automate, and streamline process improvements 

• Provide dependable cross-functional support across Front Desk, Kitchen, Branding, Recruiting, HR, Finance, and Legal

A Day In Your Life:

No two days look exactly the same in this role, and that’s part of the fun. Here’s a look at what you might be working on:

• Covering shifts at the front desk reception, including answering the doorbell, directing deliveries & guests, and restocking inventory 

• Placing kitchen, office supply, snack, and specialty inventory orders

• Jumping in to support front desk scheduling or kitchen meal coordination

• Reaching out to a vendor to schedule facility maintenance for the gym, kitchen, or office equipment

• Coordinating onboarding logistics, including welcome kits, announcements, account invites, employee profiles, and headshot scheduling

• Updating internal TV displays, company decks, or assisting with a social media post

• Planning logistics for an upcoming company event like a social hour, March Madness, or the Annual 5K

• Coordinating hotel arrangements for remote employees

• Maintaining trackers for processes such as reimbursements, travel, and education records

• Processing petty cash reimbursements 

• Tracking and logging credit card receipts and monitoring payment flow for Finance 

• Handling customer inquiries for the Legal and Compliance Team

• Reviewing resumes or grading assessments for the Recruiting Team

• Running errands

• Special projects 

Want an inside look at life at Red Dog Media? 

Check out this video: Inside Red Dog Media

Who You Are:

Our team values diverse backgrounds, different experiences, and people who are excited to grow. We care about ownership and alignment with our core values — Be a Problem Solver, Be Curious, Be a Championship Teammate, and Be Better Than Yesterday. 

If your experience could transfer well to this role and the traits below sound like you, we encourage you to apply:

• Bachelor’s degree or higher

• Proven experience as an Administrative Assistant or in a similar operational role

• Highly skilled in Google Suite, including Sheets, Docs, Gmail, and Calendar

• Highly skilled in Microsoft Excel 

• Advanced experience utilizing AI tools and developing streamlined processes 

• Strong time management skills with the ability to prioritize competing needs

• Flexible and able to adjust smoothly when priorities shift

• Self-motivated, accountable, and comfortable taking ownership

• Strong verbal, written, and listening skills

• Organized, detail-oriented, and solutions-minded

• Friendly, professional, and team-first

• Able to handle sensitive and confidential information with discretion

• Eager to learn, improve, and contribute at a high-performing level

• Comfortable working with urgency and staying steady under pressure

• Enjoys independent work, deep focus, and getting into the details