Import & Export Execution Specialist

Solenis is a leading global producer of specialty chemicals delivering sustainable solutions for water-intensive industries. With more than 16,500 employees across 130 countries, we help customers improve operational efficiency, enhance product quality, and create cleaner and safer environments worldwide. Solenis has also been recognized as a US Best Managed Company for three consecutive years.

We are currently looking for an Import & Export Execution Specialist to join our international team.

This is a hybrid position based in Warsaw, Poland, with an expectation to work from the office 3 days per week.

As an Import & Export Execution Specialist , you will act as the central point of contact for export shipments and documentation, ensuring smooth coordination of export orders and maintaining communication across multiple internal and external stakeholders.

Key Responsibilities

• Execute and coordinate international import and export shipments in accordance with Global Trade Management (GTM) processes and governance standards.
• Ensure compliance with international trade regulations, customs requirements, dangerous goods regulations, and company policies.
• Manage export documentation, including commercial invoices, certificates of origin, transport documents, and other trade-related documentation.
• Monitor shipment execution and proactively resolve transportation, customs, and documentation issues.
• Collaborate with logistics providers, customs brokers, 4PL partners, and internal stakeholders to ensure seamless shipment execution.
• Maintain accurate shipment, transportation, and trade compliance data within SAP and related systems.
• Apply Incoterms correctly and ensure proper allocation of responsibilities, risks, and costs throughout the shipment lifecycle.
• Support trade compliance activities and ensure adherence to import/export regulations.
• Participate in continuous improvement initiatives related to transportation, customs, and GTM processes.
• Handle customer complaints and shipment exceptions while ensuring compliance and operational excellence.

Skills & Qualifications

Required

• Bachelor's degree in Business, Supply Chain, Logistics, International Trade, or a related field.
• Minimum 2–3 years of hands-on experience in import/export operations, international logistics, or trade execution.
• Solid understanding of Incoterms and their practical application in international trade.
• Experience coordinating export and/or import shipments in a structured, process-driven environment.
• Experience working with SAP (preferably SAP ERP/SAP R3) or similar enterprise systems.
• Knowledge of international trade compliance requirements, customs processes, and shipping documentation.
• Strong process-oriented mindset with the ability to follow and execute standardized procedures.
• Strong analytical skills and attention to detail.
• Excellent communication skills and ability to collaborate across international teams.
• Fluent English (written and spoken)

Preferred

• Experience within the chemical industry or another highly regulated environment.
• Knowledge of ADR, dangerous goods transportation, and compliance-driven logistics processes.
• Experience working with Global Trade Management (GTM) processes and governance.
• Additional European language skills.
• Experience working with 4PL providers and international transportation networks.

What Success Looks Like

• Strong understanding of import/export execution processes.
• Confidence in applying Incoterms and trade compliance principles.
• Ability to work within defined GTM governance and operational frameworks.
• Proactive ownership of shipment execution and issue resolution.
• A compliance-first mindset while balancing customer service and operational efficiency.
• Interest in international trade, logistics excellence, and continuous process improvement.

Why Join Solenis?

At Solenis, you will work in a global and collaborative environment where you can grow professionally, develop your skills, and contribute to meaningful solutions for customers around the world.

We look forward to hearing from you!