Accounts Payable Coordinator

Job Description: 

Introduction:
 

At EverTrue, team members at all levels find their calling in our mission of Older Adults Living Life to the Fullest. In this work environment, all team members are part of a community and appreciated by the people they work with – residents and coworkers – every day. 

Summary:

Performs assigned duties related to accounts payable functions in accordance with established procedures and as directed by supervisor. 

Essential Duties and Responsibilities:

1. Processes a high volume of expense invoices by reviewing, validating appropriate approvers, verifying appropriate sales tax charges, and verifying information prior to posting invoice data into accounting software

2. Assists with managing Accounts Payable mailbox used for invoice submission and vendor communications; compiles invoices for processing; addresses vendor questions

3. Effectively communicates with outside vendors, reconciles vendor statements, and analyzes and resolves any disputes on invoices.

4. Tracks and follows-up on outstanding invoices, reconciles vendor statements, and analyzes and resolves any disputes on invoices

5. Validates accuracy of checks, and distributes checks as required

6. Scan necessary documentation into accounting software

7. Responsible for securing new Vendor information and reviewing supplier information as needed (name change, remit to address, 1099 information, etc.)

8. Participates in special projects and new assignments, as directed by the Accounts Payable Manager

9. Performs other duties to support the Accounting Department, including but not limited to providing coverage for other A/P team members, as designated, when necessary

Qualifications, Knowledge, Skills, and Abilities:

• High School diploma or GED required

• Basic knowledge of accounting and office practices and procedures as they relate to Accounts Payable required

• At least 2 years of prior experience

• Ability to read, analyze and interpret general and professional documents; Ability to write routine reports and correspondence; Ability to effectively present information in one on one and small group situations

• Proficient computer skills, including Outlook, Microsoft Word and Excel, record keeping, routine database activity, graphics, etc.

• Proficient 10-key calculator skills

• Working knowledge of manual and automated accounting systems

• Microsoft D365 Accounts Payable and Kofax Readsoft experience preferred

• Proven experience within a high-volume Accounts Payable environment.

Physical Activities and Demands:

The physical activities, demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties and responsibilities.

While performing the duties of this job, the employee will be required to sit for extended periods of time and will have extended periods of computer use.  Must be able to lift 25 lbs.

Working Environment:

A well-lit and ventilated working area. The noise level in the work environment is usually moderate. Normal working hours M-F. Willingness to work extra hours, when required.  Is subject to frequent interruptions.  Occasional travel from EverTrue facility to facility may be required.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable federal, state, and local laws and standards. Certain job functions described herein may be subject to possible modification in accordance with applicable federal, state, and local laws and standards.

Additional Information:

N/A