Office Manager

About the Organization

E2 Consulting Engineers, LP (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

The Office Manager is responsible for all documentation and records for projects in accordance with Company policies and procedures. The Office Manager assists with documentation review and upload from the inspection teams and identifies deficiencies or gaps in project records. The Office Manager is also responsible for the day-to-day administrative needs of the project team.

 

Responsibilities

Job Duties and Responsibilities

• Maintain documentation in accordance with engineering standard C 4.0102 Preparation of Completion Package and the Completion Package Guideline Manual (CPGM).
• Upload project documentation to Project Pulse on a weekly basis at minimum, or as documentation is received.
• Ensure all documentation is clear and legible before uploading into Pulse.
• Follow up with inspector or supervisor if documentation is not readable.
• Verify that applicable construction contract documents and project field record files are properly indexed, secure, and complete. Record files should contain all documentation necessary to and required by the contract, including correspondence, data, reports, forms, and schedules.
• Verify that the inspection team correctly completes all forms, makes reports daily, and files reports properly, according to the engineering standard C4.0102 and the CPGM.
• Properly distribute all necessary field documents and reports to the appropriate personnel.
• Establish vendor contacts and maintain office facility supplies, including equipment, forms, reports, and other items required for staff operations.
• Prepare and submit contractor pay reports/time sheets in accordance with the contract requirements.
• Assist with uploading welder certs to Intelex for contract welders.
• Compile weekly reports as required by Project Manager from Inspection teams reports.
• Document meeting notes as needed.
• Upon completion of project work directly with inspection team to close out the remaining documentation for the Completion Package in Project Pulse and follow up with PM for submittal.
• Order office supplies and materials as needed for inspection teams.

Qualifications

Required

• 3-5 years of experience in an office manager role.
• High School diploma or equivalent.
• Microsoft Office skills, including Word, Excel, and Outlook.
• Strong organizational and communication skills.

Preferred

• Associates Degree in a nontechnical or business discipline with at least 4 – 7 years practical experience
• BS / BA in a nontechnical or business discipline and at least 1 – 3 years of practical experience in business, administrative, budgeting, or program planning.

Benefits

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Work Environment/Physical Demands

Work Environment 

• Office environment – field office.
• Reports to the Regional Supervisor, based locally with respect to the projects.
• This job operates in a field office environment and uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/stand for up to 8 hours per day
• Ability to move freely for up to 8 hours per data.

Local Candidates only

Yes

Drug Free Workplace

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination.  Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.