Administration Assistant

About Us

Since starting in 2012, CMW Geosciences has expanded to 23 offices with over 350 employees across Australia and New Zealand. We are hard-working, down-to-earth, and passionate engineers and geologists who provide quality geotechnical site investigation, analysis, and design advice to the construction, infrastructure, and energy sectors.

As part of the Kiwa Group, we're backed by a global network of 12,000+ staff across 35+ countries

About the role

We are looking for an Administration Assistant to join our Sydney Team.

Reporting to the Senior Accounts/Administration Officer, you'll provide a broad range of office administration, fleet coordination and project support services to help keep our operations running smoothly. This is a varied role suited to someone who is organised, proactive and enjoys working as part of a collaborative team.

Responsibilities

• Welcome visitors and clients while managing reception, phone enquiries and the shared administration inbox.
• Provide day-to-day administrative support, including document preparation, data entry, document control and record management.
• Coordinate office operations, including supplies, facilities maintenance, travel bookings, couriers and general office upkeep.
• Support fleet and equipment administration, including vehicle servicing, repairs, registrations and maintaining associated registers.
• Assist project teams with formatting reports and presentations, raising purchase orders and providing general project administration support.

What You'll Need

• Advanced MS Office skills
• Current Drivers Licence
• Previous experience working in a professional services office environment desired
• Previous experience working in an engineering office environment or experience in a forward-facing customer service or client relations role desired
• Strong organisational skills with high attention to detail
• Ability to multi-task, problem solve and work in a fast-paced office environment

What You'll Get

• Additional Day Leave on your Birthday
• Paid Parental Leave
• Novated Leasing
• Provision of minimum of 50 hours Training / CPD per year and paid membership to Engineers Australia
• Office social events throughout the year
• Flexible office hours
• Corporate health insurance discount
• Ongoing internal trainings, mentoring program and clear pathways for career progression
• Access to exclusive employee discounts through our rewards platform

At CMW Geosciences, we are committed to creating a workplace where people feel valued, respected and supported. We welcome applications from candidates of all backgrounds, experiences and perspectives, and are continuously striving to build a diverse and inclusive workforce across our business.