Capital Projects & Facilities Manager

Description

 The Role:

The Capital Projects & Facilities Manager is responsible for the planning, oversight, and execution of Capital Projects management, capital improvement, facility maintenance, and property-related projects across the company's self-storage portfolio. Reporting to the Vice President of Operations, this role serves as a critical link between executive management, property operations, acquisitions, vendors, contractors, and other internal teams, managing projects and assets throughout their lifecycle—from acquisition due diligence and initial assessment through ongoing maintenance, capital improvements, optimization, and disposition. This is a manager-level position with a defined career path to a director role and a starting salary range of $85,000–$100,000. The successful candidate will be:

• Highly organized, proactive, and solutions-oriented, able to manage multiple competing priorities simultaneously.

• Skilled at identifying problems before they become costly issues.

• Focused on driving projects to completion on time and within budget.

• Comfortable serving as a critical link between executive management, property operations, acquisitions, vendors, contractors, and other internal teams.

The Business:

IREM is a vertically integrated real estate platform focused on acquiring, developing, and operating self-storage properties across the Northeast and Mid-Atlantic. We create value through operational excellence, disciplined financial management, strategic capital investment, and professional property operations. Our entrepreneurial, growth-oriented culture values integrity, engagement, hard and smart work, positivity, authenticity, collaboration, and celebrating success.

Essential Duties:

Specific duties and functions of the position include, but are not limited to:

Capital Projects & Project Management:

o Manage the lifecycle of company assets from acquisition through disposition, including due diligence, transition, and ongoing evaluation.

o Develop and manage comprehensive project plans, including scope, timelines, budgets, milestones, and deliverables.

o Coordinate real estate due diligence activities and evaluate the physical condition, deferred maintenance, and capital needs of prospective acquisitions.

o Coordinate with executive leadership, property operations, acquisitions, construction, vendors, and contractors to ensure successful project execution and smooth Capital Projects transitions.

o Identify project risks and operational issues, develop mitigation strategies, and communicate status, milestones, and recommendations to senior management.

o Maintain accurate records and documentation related to Capital Projects condition, capital needs, and ongoing Capital Projects management activities.

Capital Expenditures & Vendor Management:

o Develop annual and long-term capital expenditure plans; identify, prioritize, and recommend capital projects based on Capital Projects condition, ROI, and company priorities.

o Develop project budgets and schedules, solicit and evaluate contractor and vendor bids, and coordinate project implementation and scheduling.

o Monitor capital projects and contractor performance to ensure work meets approved scope, schedule, quality, and budget; address service deficiencies as needed.

o Develop and maintain effective vendor and contractor relationships, and maintain related documentation, warranties, and service histories.

o Provide senior management with regular updates on project progress, budget performance, and anticipated capital requirements.

Facility Maintenance & Property Condition:

o Oversee maintenance and repair activities across the self-storage portfolio.

o Conduct regular property inspections to identify maintenance, safety, security, and deferred-maintenance issues.

o Develop and implement preventative maintenance programs to extend Capital Projects life, minimize disruptions, and control repair costs.

o Coordinate maintenance activities with property managers, contractors, and service providers, prioritizing repairs based on urgency, cost, and impact.

o Ensure facilities are maintained to company standards and track recurring issues to identify permanent corrective actions.

Capital Projects Performance, Risk, Budgeting & Reporting:

o Identify opportunities to improve the condition, functionality, and value of company assets, and establish KPIs related to Capital Projects condition, projects, and expenditures.

o Identify physical, operational, financial, and project-related risks, and ensure compliance with applicable regulations, industry standards, and company policies.

o Assist with preparation and management of budgets for capital expenditures, maintenance, and facility-related initiatives; monitor expenditures against budget and evaluate cost-effectiveness.

o Prepare regular reports on project status, capital expenditures, maintenance activity, and Capital Projects condition, and maintain accurate Capital Projects and project documentation.

o Provide senior management with actionable recommendations regarding capital priorities, maintenance requirements, Capital Projects risks, and resource allocation.

Requirements

Experience and Qualifications:

We're looking for someone with the following:

• Bachelor’s degree in business administration, project management, real estate, engineering, construction management, or a related field; or equivalent relevant experience.

• Minimum of 3–5 years of experience in Capital Projects management, facilities management, property management, project management, construction, or real estate; experience in commercial real estate or self-storage strongly preferred.

• Demonstrated experience managing projects involving multiple stakeholders, vendors, contractors, budgets, and deadlines, including developing project budgets, schedules, scopes of work, and status reports.

• Working knowledge of Capital Projects lifecycle management, and proficiency with project management, budgeting, reporting, and Microsoft Office tools.

• Strong analytical, organizational, and problem-solving skills, with excellent written and verbal communication and the ability to manage multiple priorities with attention to detail.

• Creative, results-driven team player who works well independently and collaboratively, with a positive, professional, and engaging personality.

• Based in the York Corporate office, with ability to travel as required throughout the Moove In Self Storage portfolio.

Physical Requirements:

• Primarily an indoor office role with outdoor work at company facilities in varying weather; involves prolonged sitting, computer use, and repetitive typing.

• Stooping, bending, twisting, reaching, and walking facilities, as well as the ability to lift 20+ pounds, as required.