Project Manager Office Management

Location: Mutilva, Spain

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billions of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Thales in Spain is a leader in technological solutions applied to Defence, Aeronautics, Security, Transportation and Space and, furthermore, is a global centre for excellence in Space, Security of Critical Infrastructures and Transportation. With a turnover of €320 million and a staff of 1,200, it exports approximately 40% of its total production principally to the Middle East, North Africa and Latin America.

The PMO Manager is responsible for :
- Bids and Project Structure, Plans and Governance
o Support the structuring of the project from the Bid phase and ensuring a smooth transition between the Bid and the Project by establishing the baseline.
o Structure the management of Bid and Project data.
o Contribute to the adjustment of B&P processes, instructions and guidelines to the context of the Bid or Project.
- Resource and Planning Management
o Provide expertise and know-how in planning techniques and tools
o Ensure the definition and maintenance of the PERT and Integrated Master Schedule, their consistency and completeness and contribute to them, starting from the bid phase.
- Control & Reporting
o Ensure the consolidation of the Bid and Project deliverables according to the client's expectations.
o Alert on deviations and drifts, analyse root causes and propose solutions to reduce them.
o Prepare internal and external reporting.
- Risks & Opportunities
o Be a key player in the identification of risks and opportunities from the bid phase.
o Initialise and maintain the risk and opportunity register (including mitigation plans) from the bid phase.
- Bid & Project Reviews
o Assist the capture leader / bid manager in the preparation of Gates and bid reviews.
o Manage, with the project manager, the preparation of gate reviews and project reviews.
o Ensure the timeliness of Bid and Project reviews.
- Finance (Costs, revenue, cash)
o Assist in the preparation of the quotation file during the bid phase.
o In coordination with the controller, ensure the allocation of the project budget.
o Evaluate the actual costs, challenge the Estimate To Complete and the schedule.
o Consolidate the financial situation and ensure invoicing.
- Data Management
o Assist in the preparation and control of the bid documentation
o Initialise and maintain the non-technical requirements compliance matrix
o Initialise and update the data management and action management tools.
o Organise and manage the Bids and Project files.
- Capitalisation
o Prepare and record a quantitative capitalisation of Bids and Project management activities
o Collect and analyse lessons learned throughout the project life cycle.
o Prepare the closing review (data archiving, closing of the project baseline, ...)
o Share within the Bids and Project community concerned.

Depending on the organisation, other activities may be included in the scope of the PMO:
- Quote / cost office cell
- Configuration management
- Non-technical requirements management
- Contract management (Change notice for the client, estimates in case of change request, dispute with the client)
- Subcontract management
- Supervision of export control activities (TAA, Licences,...)
- Training

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!