Administrative Specialist III - (Part-Time STT / 20hrs)

The King County Road Services Division is seeking one part-time (1) Administrative Specialist III to provide essential support and office management for the Roads Section. This role involves close collaboration with payroll staff, section and unit managers, and employees, while managing diverse administrative and coordination responsibilities with efficiency and precision. If you are detailed-oriented, organized and thrive working under tight deadlines for a dynamic and dedicated section, we encourage you to apply!  This is a fantastic opportunity to join the Road Services team and positively impact our community!

Our commitment to Equity, Racial and Social Justice The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work.  Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike. The King County Road Services Division designs, builds, operates, and maintains roads and bridges in unincorporated areas of King County. The Division is committed to ensuring the county's transportation system is safe and efficient for all uses and modes of travel.

To learn more about the Road Services Division, visit us at: 

About the Road Services Division - King County, Washington

Job Duties

• Provide administrative and office management support to Maintenance Section including managers, supervisors and staff of 90+ employees;
• Compose, proofread, and edit written materials to include skill in proofing and formatting documents, charts, graphs, spreadsheets, and tables;
• Provide customer service to internal and external customers, including research requests and provide information and/or reports;
• Verify employee timesheets in PeopleSoft including accurate budget charge coding on employee daily timesheets for multiple projects;
• Research and help to resolve incorrect charges or discrepancies for invoices;
• Prepare and process invoices for the Maintenance Section (e.g., purchases made by maintenance staff to be used for projects or programs);
• Use P-Cards to pay for purchases, verify the POETA coding and reconcile bank statements;
• Enter invoices into Oracle, scan and email invoices to appropriate County department personnel for authorization ,and track authorizations are completed;
• Responsible for accounts payable operations; including accurate budget charge coding and tracking by project; budget charge reconciliation for multiple projects in Oracle;
• Handle support responsibilities which include ordering and maintaining inventory of office supplies; scheduling routine maintenance and/or repairs on office equipment; process and date stamp mail and related correspondence or information before forwarding mail to staff; identify and prioritize time sensitive matters;
• Perform other duties as assigned.

• A minimum of 2 years of progressively responsible administrative assistance experience, as described in the job duties, or any combination of experience/education/training related to the duties of this position and required knowledge, skills, and abilities.
• Experience processing payroll and accounts payables.
• Knowledge of general office principles and practices.
• Proficient using Microsoft Outlook, Teams, Excel and Word software applications.
• Effective communication skills in person, via telephone and in writing (effectively using discretion, patience, etiquette, and professionalism).
• Ability to work on multiple tasks requiring a high degree of accuracy in a high pressure/short deadline/precise schedule environment.
• Ability to maintain high degree of confidentiality with sensitive and personal information.
• Ability to be self-directed and effectively plan, organize, prioritize work on a daily basis.
• Ability to work independently and effectively be part of a team that contributes to a work environment that embraces and encourages diversity in its workforce and where differences are valued.
• Ability to demonstrate behaviors that include fairness, respect, and inclusiveness.

• Knowledge of PeopleSoft payroll system (Oracle EBS). 
• Knowledge of Road Works.
• Experience working in a public works environment.
• Strong communication skills, written and verbal.

WHO MAY APPLY:
This recruitment is open to all qualified applicants and may be used to fill current and or/future short-term temporary over the next six months.  
  
APPLICATION PROCESS:
A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position.
  
Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews. For interviewing tips, please see the STAR-LA method:star-la_interview_method.pdf
  
WORK SCHEDULE:
This is a 20-hour week position working 4 hours/day, Monday – Friday (4 day work schedule in the summer possible). This position is non-exempt from the Fair Labor Standards Act and is overtime eligible. Mandatory overtime may be required.
The typical work week is normally Monday through Friday, 7:00 a.m. to 4:00 p.m., but may at times require work outside of normal business hours. Depending on the time of year, the hours may differ.  This will be communicated by your supervisor prior to. This position includes hybrid work locations where most office work is performed while telecommuting from home. However, in-person attendance is required at least six (6) times per month at the Roads facility in Renton or King Street Center in Seattle. Some team collaboration meetings and field activities count toward the six in-person attendance requirement.
 
EMERGENCY DESIGNATION STATUS:
Mission-Critical Employees: Those employees who provide, maintain, and re-establish essential county functions as described in agency Continuity of Operations plans.
Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency.

Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency.
  
UNION MEMBERSHIP:
This position is represented by L117 -Admin
 

Employees must reside in Washington State and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. 

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work in a hybrid environment. 

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact Ira Becton, Human Resource Analyst, 206-263-0677
IraBecton@kingcounty.gov