Executive Assistant

Who we are?

At Torrens University Australia, making a difference is in our DNA. As a Certified B Corporation, we belong to a global community of future-focused companies using business as a force for good. We believe in the transformative power of education to change lives, families, communities – and the world. That’s why we’re on a mission to increase access to higher education, so learners from all walks of life can chase their dreams.   

Just like our students, our employees are a diverse group who want to make an impact. When you join us, we give you the freedom to be bold, creative and courageous – with flexible working arrangements that allow you to bring your best. We’ve built a culture that celebrates community, collaboration and innovation, where people love what they do.

What’s the job?

**The Executive Assistant provides high-level administrative and organisational support to the Vice Presidents of Student Experience and People & Talent.

**The Executive Assistant provides high-level administrative and organisational support to the Provost & Deputy Vice Chancellor, Academic and the Deputy Vice Chancellor Research.

This role is responsible for managing complex diaries, coordinating travel and meetings, and preparing executive-level documents and communications. 

Acting as a key point of contact, the EA ensures smooth day-to-day operations, maintains confidentiality, and supports the delivery of strategic priorities across both portfolios. Success in this role requires strong attention to detail, sound judgment, and the ability to manage competing demands in a dynamic environment.

We currently have two Executive Assistant opportunities available:

• Academic Executives – supporting the Provost & Deputy Vice Chancellor Academic and Deputy Vice Chancellor Research. Location for this EA role is Melbourne Flinders Street Campus.

• Professional Services – supporting the Vice Presidents of Student Experience and People and Talent. Location for this EA role is Surryl Hills Campus Sydney.

• While each EA supports their two designated Executives, the roles will report into the Senior Executive Assistant to the Vice-Chancellor & CEO  

• As part of a pooled EA talent model, both roles will also support large-scale events organised by the Office of the Vice-Chancellor & CEO

Accountabilities (but not limited to): 

• Provide high-level, confidential administrative and executive support to the Executives 

• Manage complex calendars, travel arrangements, conference bookings, and accommodation 

• Prepare detailed travel itineraries, agendas, briefing materials, and background research for meetings 

• Draft and edit reports, presentations, speeches, submissions, and other professional correspondence 

• Continuously improve administrative systems and processes to enhance efficiency and accuracy 

• Liaise professionally with the TGE Executive Team, internal stakeholders, and external representatives, including dignitaries 

• Coordinate national meetings, events, and teleconferences, including logistics, minutes, and action tracking 

• Record, transcribe, and distribute accurate minutes and meeting outcomes

Who you are:

• Post graduate qualifications in a relevant discipline is preferred 

• Significant previous experience supporting a Senior Executive 

• Extensive diary management and full itinerary travel scheduling experience 

• Experience in implementing and maintaining document management and control systems 

• Demonstrated experience in the preparation of agendas and minutes

• Advanced MS Office program skills including Word, Excel, PowerPoint and Outlook

• Exceptional organisational skills and commitment to detail 

• Highly developed time and project management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of events and functions

• Strong verbal communication, interpersonal and public relations skills to enable professional interaction with a range of people and cultures including senior management and other staff, the public, dignitaries and representatives from other organisations in the AMEA Region

You can view the full job description here.

Why join us?  

Bold, modern and agile, we’re Australia’s fastest-growing university, going from 164 students in 2014 to 40,000+ alumni across 115+ countries and 2000+ staff today. In 2020, Australian Financial Review named us one of the country’s most innovative companies. As we continue to establish ourselves as a truly global university, we never lose sight of our student-centric approach. Supported by teams of passionate people, you’ll find endless opportunities for professional development and career progression. 

We are proud to be an equal opportunity employer and committed to creating an inclusive workplace. We do not discriminate on the basis of race, colour, religion, age, ethnicity, gender identity, sexual orientation, disability, or any other protected characteristic.   

We encourage applications from Aboriginal and Torres Strait Islander peoples for all positions.    

What we offer  

We support your personal passions, development and wellbeing, to make your working life a more rewarding experience. At Torrens University Australia, you’ll benefit from:  

• Join an Australian Company: Be part of an organization owned by Strategic Education Inc, listed on NASDAQ. 

• Flexible Working Conditions: Enjoy the flexibility to work remotely and from a campus near you.

• Company Culture: Thrive in a supportive and collaborative work environment that values diversity and inclusion. 

Hiring process 

We aim to provide you with the necessary information you need at each stage of this process to put your best self forward. Should you have accessibility requirements or needs please contact [email protected] for confidential support to ensure an equitable, barrier free application process as we have a Reasonable Adjustment Procedure in place to support you through the recruitment process. 

To learn more about what makes Torrens University Australia a great place to work, visit https://www.torrens.edu.au/blog.    

We’d love to hear from you. 

Applications close: 11th October 2026

Job Reference: R31046

If you require a reasonable accommodation to complete our application process, please contact our Human Resources Department at [email protected]