Occupancy Planner

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Occupancy Planner – JLL

About This Role

As an Occupancy Planner, you will serve as a strategic partner in optimizing our client's real estate portfolio through data-driven space planning and occupancy management. You'll act as a critical bridge between stakeholders, coordinating seamlessly across local teams, the client's Corporate Real Estate (CRE) group, and internal JLL functions to deliver intelligent workspace solutions.

Your focus will center on portfolio optimization and space maximization, leveraging both qualitative insights and quantitative analytics to balance supply with demand. Core responsibilities include maintaining space data integrity, leading the space audit program, and producing actionable portfolio intelligence.

Location: Remote, India Reporting Structure: Reports to client Occupancy Planner based in Europe Schedule Requirements: Flexibility required to accommodate EMEA/AMER time zones

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Key Responsibilities

Data Management & Reporting

· Deliver monthly space utilization reports and maintain current space data across the portfolio

· Manage and validate site audit processes to ensure data accuracy

· Monitor utilization patterns and trends, providing insights that inform strategic decisions

· Maintain CAFM system accuracy including space allocations, neighborhood configurations, and employee assignments

Space Planning & Strategy

· Gather and analyze space and adjacency requirements from stakeholders

· Develop space plans, block diagrams, and test-fit scenarios using AutoCAD

· Create and update stack plans reflecting current occupancy and future requirements

· Design and implement occupancy strategies with detailed migration sequencing plans

Stakeholder Coordination

· Facilitate communication between local teams, client CRE leadership, and JLL account management

· Present findings and recommendations clearly to diverse audiences

· Build productive relationships that enable smooth project execution

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Required Qualifications

Experience & Education

· 5-7 years of experience in corporate environments with focus on strategic space or occupancy planning

· Bachelor's degree in Corporate Real Estate, Finance, Architecture, Design, or related field

Technical Skills

· Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, complex formulas)

· Strong Microsoft PowerPoint skills for executive-level presentations

· Working knowledge of CAFM/IWMS software platforms

· AutoCAD proficiency for test-fits and area calculations

Core Competencies

· Strong analytical and problem-solving abilities with attention to detail

· Excellent written and verbal communication skills

· Creative thinking to address data limitations and implement process improvements

· Ability to work effectively across time zones and with global teams

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Preferred Qualifications

· Proactive, innovative mindset with adaptability to changing priorities

· Demonstrated ability to work independently while contributing to team success

· Strategic thinking capabilities with business acumen

· Facilities Management System (FMS) experience

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Why JLL?

At JLL, we're committed to shaping the future of real estate for a better world. As an Occupancy Planner, you'll contribute directly to creating workspaces that enhance productivity, reduce costs, and support our clients' strategic objectives.

JLL is an equal opportunity employer committed to building an inclusive workplace.

Location:

Remote –Gurugram, HR

Scheduled Weekly Hours:

40

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.