Management Analyst - Revenue and Procurement

Under the guidance of the Finance Director, or Finance Manager as assigned, this position is responsible for a variety of processes associated with the City’s financial and procurement functions.  These functions may include any of the following: advising on and coordinating the purchase of goods and services by City departments, managing the City’s formal bidding processes, grant writing, grant tracking, and/or other relative tasks in support of the Finance Department. Position serves as a business partner to all City department managers regarding procurement, grants, and business process issues.  

(An employee in this classification may perform any of the following duties; however, these examples do not include all the specific tasks that an employee may be expected to perform)

• Contributes to a positive work environment.
• Supports the development and implementation of procurements for goods, materials, equipment, and services across all departments; works with staff to determine requirements, specifications, costs, and availability; obtains written and verbal quotes; coordinates purchases among vendors, departments, and government agencies; prepares purchasing estimates for budgetary purposes; reviews, verifies, and processes purchase requisitions.
• Initiates, prepares, and reviews quotes, bid packages, and requests for proposals (RFPs); coordinates the RFP process with staff; advertises bid opportunities and disseminates bid information; maintains plan holder lists; provides leadership and guidance during bid meetings; facilitates evaluation and debrief meetings; receives and coordinates protest responses; receives and processes competitive bidding process exemption requests.
• Coordinates with the City Attorney on the development and administration of contracts, and implementation of changes to City Code, Administrative Rules, bid & RFP templates, and purchasing contract agreements; drafts intergovernmental cooperative purchasing agreements, and provides information and representation as needed; maintains state contracts and prepares release orders.
• Analyzes and interprets procurement data, specifications, commodity requirements, market prices, and trends; maintains and updates a variety of systems and records; recommends procedures and reporting formats to establish or improve processes; prepares and presents reports.
• Establishes, maintains, and manages relationships with vendors and local businesses; negotiates with vendors; evaluates vendor performance; initiates negotiated settlements with vendors when issues arise.
• Analyzes and reviews federal, state, and local laws, regulations, policies, and procedures in order to ensure compliance; conducts analysis on best practices and trends, and formulates and recommends procurement policies.
• Coordinate grant financial activities.  Research and assist departments with grant applications/writing.  Prepare grant reports and billings in accordance with applicable rules and regulations; advise and consult with departments on applications and financial reports.
• Performs other duties as assigned.

Education

• Graduate of a four (4) year college with a bachelor’s degree in accounting, finance, business administration or related field.
• Certified Professional Public Buyer (CPPB) or Certified Purchasing Manager (CPM) preferred.
• Required computer skills include high level of technical knowledge of financial applications, spreadsheets and word processing.
• Satisfactory equivalent combination of applicable experience, education and training which ensures the ability to perform the work, as determined by the hiring authority, may be substituted for the above.

Training:

• Preferred five (5) years of experience in managing a municipal purchasing program and/or right of way program.
• Requires ability to perform and analyze detailed work involving numeric data and to maintain moderately complex financial information.
• Must have excellent communication and customer service skills to be successful in this position.

Supervision:
Received: Work is performed under the general supervision of the Finance Director and/or the Finance Manager.
Exercised: Supervision of others is not a normal responsibility of this position. May assist in training, lead work responsibilities.

Communication:
Has frequent communication with all departments.
Must communicate with auditors, during audit and financial statement preparation; with lawyers; and with other governmental entities.

Relationships that must be maintained with organizations outside the City include: citizens, vendors, banks, auditors, lawyers, and other governmental entities. Is entrusted with confidential and sensitive financial, personnel, and payroll information.

Cognitive Functions:
Work is governed by written City and departmental policies, procedures, and ordinances, the principles, practices, methods and techniques of financial analysis and forecasting, including statistical modeling techniques; principles, practices and methods of administrative, organizational, economic and procedural analysis; principles and practices of public administration, including purchasing, contracting and maintenance of public records; principles, practices and methods of municipal budget development and management; basic principles, tools and techniques of project planning and management and Federal, State and local laws, regulations and court decisions applicable to assigned areas of responsibility.

Working Conditions:
Typical work environment is an office setting.

Resource Accountability:
Must safeguard and maintain financial records of all city assets.

The job classification does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


The job classification description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

EEO Policy: The City of West Linn is committed to equal employment opportunity as a way to recruit, hire, and retain the most qualified employees. Moreover, it is the intent of the City to actively support and comply with local, state and federal law. Accordingly:

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

Veterans Preference: The City of West Linn provides qualifying veterans and disabled veterans with preference in employment in accordance with state law. Any candidate wishing to have their qualifying veteran's preference applied to the process must submit a qualifying document (DD Form 214 or 215) at the time of application, providing proof of eligibility that includes discharge status. Disabled veterans must also submit a copy of their Veteran's disability preference letter from the US Department of Veterans Affairs at the time of application, unless the information is included in the DD Form 214 or 215.