The Office Coordinator plays a critical role in ensuring the smooth daily functioning of the Network Office. Reporting to the Manager of Development, Communications, External Affairs & Special Projects, the Office Coordinator provides administrative, logistical, and operational support to the Talent, Operations, and Schools teams in the Network Office. This role serves as a key point of contact for visitors, staff, and external partners while helping coordinate meetings, events, and systems in the network office.

Hours: 8:00am – 4:00pm, Monday – Friday

Responsibilities

Network Office Operations 

• Serve as the primary receptionist for the Network Office, including answering phones, greeting visitors, and managing incoming mail and deliveries

• Help maintain a welcoming, organized, and professional office environment

• Coordinate office supply ordering and  inventory management. 

• Serve as the primary point of contact for vendors, coordinating troubleshooting and resolution of service, equipment, and system issues for the Network Office.

• Support invoice processing, purchase orders, expense tracking and purchase reconciliation  for Network Office.   

• Process and submit reimbursements for Chiefs 

• Support facilities-related requests and coordination 

• Assist with scheduling shared conference rooms and office spaces

• Maintain filing systems and organizational records while ensuring confidentiality

• Translate all written materials that come from the desk of the office of the CEO. 

Administrative Support

• Provide administrative and logistical support to the Talent, Operations, and Schools teams

• Coordinate calendars, meetings, travel arrangements, and cross-functional logistics as needed

• Support with coordinating conference room space and navigating competing needs.  

• Assist with data entry, document preparation, and maintaining internal databases and systems

Event Coordination & Special Projects

• Coordinate logistics for network-wide meetings, celebrations, and events

• Support food orders, room setup, supplies, and technology needs for meetings and trainings

• Assist with special projects and other duties as assigned