Executive Assistant

Department: Operations

Employment Type: Permanent

Location: The Woodlands, Texas

Reporting To: President, US & Global Expansion

Description

Key Responsibilities

• Maintain organized systems for documents, files, and records to ensure the President's office runs efficiently. 
• Coordinate logistics for meetings, offsites, and executive events, including venue selection, catering, and materials preparation. 
• Plan and execute domestic and international travel itineraries, anticipating needs and resolving conflicts proactively. 

• Plan, schedule, and coordinate internal and external meetings, including US&G leadership meetings and special team offsites. 
• Prepare agendas, presentation materials, and briefing documents ahead of key meetings. 
• Coordinate with internal teams and external partners to plan company events and leadership engagements. 

• Draft, proofread, and manage correspondence on behalf of the President, ensuring accuracy and a professional tone. 
• Prepare briefing materials, talking points, and follow-up summaries for meetings with internal stakeholders, clients, and the Board of Directors. 
• Track action items from meetings and follow up to ensure timely completion. 

• Support special projects and initiatives on behalf of the President, tracking deadlines and deliverables. 
• Partner with leaders and teams across departments and global offices to coordinate priorities and ensure alignment. 
• Act as a liaison between the President's office and internal/external stakeholders, including ELT, clients, and Board members. 

• Manage the President's complex calendar, prioritizing and coordinating scheduling across time zones and global teams. 
• Handle day-to-day administrative needs, including reporting, travel arrangements, and general office support. 
• Serve as a first point of contact for the President, screening and prioritizing inquiries, calls, and requests. 

• Support the President and Executive Assistant to the CEO with facility management duties as required including scheduling maintenance, cleaning, catering, etc. as needed. 

Skills, Knowledge and Expertise

• Experience as an Executive Assistant or similar administrative function  
• Demonstrated ability to handle highly confidential information with sound judgment and discretion. 
• Excellent interpersonal, written, and verbal communication skills, able to communicate effectively with clients and board-level stakeholders. 
• Exceptional organizational skills and meticulous attention to detail. 
• Strong project management skills with the ability to manage multiple priorities in a fast-paced environment. 
• Proficiency in Microsoft Office, calendar, and travel management tools. 
• Bachelor's degree preferred or equivalent professional experience. 

Benefits

• Work with a global team! We have colleagues and customers across North America and around the world.
• Veriforce is a great place to work! Our leaders and team members consistently cite our culture as one of the top reasons it’s a great place to build a career.
• Veriforce provides 
  • 100% employer-paid medical and dental insurance for employees
  • Monthly contributions to Health Savings Accounts
  • A 401(k) match that is immediately fully vested
  • Outstanding time off benefits
  • Paid time off for volunteer activities
  • Remote work opportunities