- Location
- Winter Haven, FL, US
- Workplace
- Onsite
- Type
- Full-time
- Department
- Administration
- Closing date
- Today
- Source
- iCIMS
Description
What you'll bring to the team
We are seeking a sharp, adaptable Executive Assistant to serve as a trusted partner to our Park President and keep our day-to-day operations running seamlessly. In this role, you’ll master high-level executive support—from complex scheduling and travel to expense management—while driving broader workplace coordination. If you bring exceptional organization, sound judgment, and absolute discretion in a fast-paced environment, we’d love to hear from you.
This is a Fully Onsite position based at LEGOLAND Florida.
Qualifications & Experience
Key Responsibilities
Executive Support & Calendar Management: Manage complex calendars across multiple time zones, anticipate leadership needs, resolve scheduling conflicts, and handle confidential information with strict discretion.
Travel & Meeting Coordination: Oversee seamless domestic and international travel itineraries, along with full meeting logistics, agendas, briefing materials, presentations, and action-item tracking.
Financial Administration: Process expenses, purchase orders, and invoices accurately and promptly, ensuring proper approvals and supporting basic budget tracking.
Office & Workplace Operations: Coordinate daily office operations, vendors, supplies, and meeting spaces to maintain a professional, welcoming environment while driving administrative process improvements.
HR & Employee Engagement: Partner with HR and IT to support onboarding logistics, team offsites, employee engagement, recognition programs, and charity initiatives.
Projects & Stakeholder Communication: Serve as a central contact for internal/external stakeholders, collaborate with regional and global EA networks, and provide cross-functional support for special projects and reporting.
- Community & Stakeholder Engagement: Partner with the Chamber of Commerce, local Winter Haven businesses, and Merlin charitable organizations to drive key community and organizational initiatives.
Qualifications and Experience
- Demonstrated experience in an administrative or executive support role in a fast-paced environment.
- Experience supporting senior leadership and preparing executive-level materials preferred.
- Experience supporting office operations, events, or workplace coordination is beneficial.
- Strong organizational, planning, and time management skills with high attention to detail.
- Ability to manage multiple priorities, adapt to changing demands, and meet deadlines.
- Effective communication skills, both written and verbal.
- Strong interpersonal skills with the ability to build relationships across teams.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Ability to handle confidential information with discretion and professionalism.
Benefits
Excellent Health Care Options: Comprehensive medical, dental, and vision coverage.Paid Time Off (PTO).Merlin Magic Pass: Free entry for friends and family to our amazing parks & attractions.Recognition Programs and Rewards.401(k) Program: Save for the future with company matching contributions.Tuition Reimbursement Programs: Get support for further education and career growth.Numerous Learning and Advancement Opportunities: Grow your skills and advance your career with us!
