Administrative Assistant

Summary

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. 

Pay Range: $18 - $24/hourly (DOE)

Location: West Chester, OH

Schedule: (On-Site) Monday - Friday, 8:30am - 5:00pm

Essential Duties and Responsibilities  

include the following. Other duties may be assigned as necessary. 

• ​​​Answers and transfers phone calls, screening when necessary. 

• ​Confirms shipments with patients. 

• ​Welcomes and directs visitors and clients. 

• ​Maintains filing systems as assigned. 

• ​Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. 

• ​Responds to and resolves administrative inquiries and questions. 

• ​Coordinates and schedules travel, meetings, and appointments for managers or supervisors. 

• ​Prepares agendas and schedules for meetings. 

• ​Records and distributes minutes or other records for meetings. 

• ​Maintains office supplies and coordinates maintenance of office equipment. 

• ​Performs other duties and responsibilities as assigned.​​ 

Qualification Requirements 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• ​​​Excellent verbal and written communication skills. 

• ​Excellent interpersonal and customer service skills. 

• ​Proficient in Microsoft Office Suite or related software. 

• ​Excellent organizational skills and attention to detail. 

• ​Basic understanding of clerical procedures and systems such as recordkeeping and filing. 

• ​Ability to work independently. 

• ​Provide the highest level of professionalism, responsiveness, and communication  

• ​Must possess the ability to multi-task and frequently change direction.​​ 

Education and/or Experience 

• ​​High school diploma or equivalent required with some specialized training.  

• ​Three (3) years related secretarial/administrative experience.​ 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is regularly required to talk or hear. The employee regularly is required to stand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.  

The employee frequently lifts and/or moves up to ​20​ pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. 

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

​​This job generally operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.​ While performing the duties of this position, the employee may travel by automobile and be exposed to changing weather conditions. 

Comments 

This description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time.