Procurement Operations Associate

Position: Procurement Operations Associate

Location: Hyderabad

Job Overview

Procurement is a Global team tasked with supporting procurement processing requests for a certain commodity/commodity across various regions.

Our team is comprised of members supporting and providing support to the buyers and business across from various regions.

Job responsibilities

The Vendor Master Processor is responsible for managing and maintaining the vendor master data within the organization’s systems. This role ensures accuracy, completeness, and compliance of vendor information, which is critical for efficient Procurement and Payment processes. The Vendor Master Processor collaborates with various departments to onboard new vendors, update existing vendor records, and resolve any discrepancies or issues related to vendor data.

• Vendor Onboarding: Process new vendor requests by gathering necessary documentation, verifying vendor information, and entering data into the system.
• Vendor Updates: Maintain and update vendor records as per the requests received to regular reflect changes in vendor details such as contact information, banking details, tax identification numbers, etc.
• Data Accuracy: Ensure accuracy and completeness of vendor data by performing validation checks.
• Compliance: Adhere to regulatory requirements and internal policies governing vendor data management.
• Issue Resolution: Investigate and resolve any discrepancies or issues related to vendor data, collaborating with relevant stakeholders such as Procurement, Finance, etc.
• Process Improvement: Identify opportunities to streamline and optimize vendor master data processes to enhance efficiency and accuracy.
• Training and Documentation: Develop and maintain documentation, guidelines, and training materials for vendor master data processes to ensure consistency and compliance across the organization.

Education & Experience

• Bachelor’s degree, Finance, Accounting, or related field preferred.
• Experience: 2+ years of experience in vendor management, data management, or related roles preferred.
• Analytical Skills: Strong attention to detail and analytical skills to ensure accuracy and identify discrepancies.
• Communication: Excellent communication and interpersonal skills to collaborate effectively with internal and external stakeholders.
• Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Technology Proficiency: Proficient in using ERP systems, Ariba SAP Business Network, Microsoft Excel, and other relevant software for data entry and analysis.
• Compliance Knowledge: Familiarity with regulatory requirements and best practices related to vendor management and data privacy.

Skills for Success

• Excellent Oral & Written Communication Skills
• Good Interpersonal Skills.
• Should possess customer Services mindset and behavior.
• Quality oriented
• Good Analytics Skills
• Excellent problem-solving techniques and decision-making skills
• Should have ability to do multitasking.
• Good working knowledge in MS Office applications
• Should be Willing to work in US Shift Timings.
• Self-driven, results oriented with positive attitude towards changes and new challenges.
• Inquisitive and zest to learn and shoulder responsibilities.
• Able to work in multi-cultural environment.