Executive Assistant to CDO

Be a Star at Straz Center for the Performing Arts!

Straz Center is looking for an Executive Assistant to Chief Development Officer (CDO). The Executive Assistant to CDO provides administrative support and organizational coordination to the CDO and gift officers to meet the fundraising goals and mission of the Straz center. This role will provide support that includes calendaring, budget management, coordination and support of governance activities and database interface. The position involves contact with internal and external stakeholders including donors, board members staff and volunteers and requires the ability to anticipate needs think critically and provide excellent service with a high level of professionalism and discernment.

Located in downtown Tampa, Straz Center offers a team-based work environment that shows our dedication to the community every day. We reward our full-time employees with a strong benefits package including options for health/dental, vision, etc., plus a generous 403(b) plan, up to 27 days of PTO/Holidays per year.

Essential Functions:

Executive Support & Workflow Management:
• Supports the Chief Development Officer (CDO) and Development leadership with calendar management, meeting coordination, board and committee preparations, correspondence, reports, and administrative support.
• Aids gift officers with calendaring and rellated administrative tasks.
• Coordinates logistics and materials for Board of Trustees and committee meetings, maintains committee records and charters, supports governance activities, and ensures documentation is accurate, approved, and properly archived.
• Serves as a primary contact for donors, prospects, board members, visitors, and general Development inquiries, providing exceptional customer service and supporting donor cultivation and stewardship events.
• Manages Development financial and administrative operations, including invoices, expenses, budget tracking, monthly reconciliations, corporate purchasing card reporting, office supplies, and mail distribution.
• Maintains accurate Development data and records in Salesforce and SharePoint, including Board and public official information, donor records, strategic mailing lists, department resources, and reporting materials.
• Coordinates Development team and cross-functional meetings, assists with communications and mailings, and provides additional administrative support to ensure efficient department operation

General Support:
• Provides backup support for Executive Administration and performs additional administrative duties as assigned.
• Participates in department functions and special events while supporting team planning, implementation, and promotional efforts.
• Contributes to overall departmental goals by promoting collaboration, cooperation, and effective execution of organizational decisions.

Supervisory Responsibilities:

• This position does not have supervisory responsibilities.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Proficient in MS 365 and able to quickly learn database systems; highly organized with strong attention to detail and accurate recordkeeping.
• Excellent written and verbal communication skills with the ability to handle confidential and sensitive information with discretion, diplomacy, and tact.
• Ability to work independently and collaboratively in a fast-paced, changing environment while seamlessly managing high-level responsibilities and day-to-day needs. Must be able to shift seamlessly between high level tasks and ground floor needs (communicating with board members and donors to picking up food for meetings)
• Demonstrated success maintaining accurate records and attention to detail.
• Enthusiastic commitment to the arts a plus.
• Availability to work occasional evenings and weekends in support of Conservatory programs and events

Education and Work Experience:

• College degree preferred. Equivalent experience may be substituted.
• Prior experience working in supporting role that required high degree of professionalism; independence and working with a database.
• Five years of administrative experience involving contact with the public.
• Development experience or work with a non-profit organization preferred.

Certifications / Licenses:

•Not required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions

• While performing the duties of this job, the employee is regularly required to remain stationary for extended periods of time, use the computer, reach, and communicate both in person and by telephone. e.
• The information contained in this physical standards description is for compliance with ADA and is not an exhaustive list of duties performed. The individuals currently holding this position perform additional duties and additional duties may be assigned.
• The nature of this job requires the employee to work on-site as a regular work routine.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions.

• The noise level in the work environment is usually moderate.

Travel: This position is not expected to require travel.

The David A. Straz, Jr. Center for the Performing Arts, Inc. is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Please visit our website at www.StrazCenter.org to learn more about the Straz Center.