Job Purpose

Organize all client facility invoices and communication received so that its forwarded to the correct senior in a timely manner. Keep facility staff and vendors informed as needed.

Duties & Responsibilities

1. Oversee and manage workflow for assigned facilities to ensure invoices get paid in a timely manner:

- Enter invoices into GP

- Reconcile vendor accounts

- Sort and handle incoming mail/correspondence

- Run monthly P&Ls

- Complete monthly projects/checklist

- Management of Credit cards and other financial tools

2. Serve as point of contact for facility Vendors:

- Reach out to vendors for missing invoices

- Process statements that are sent by vendors

- Vendors point of contact for missing payments or questions regarding payments

- Facilitating payments for sensitive vendors

3. Ensure transparent communication and a high caliber of customer service for all relevant stakeholders:

- Respond timely and accurately to all inquiries

- Proactively address any barriers to efficient workflow both intra and interdepartmentally

- Keep direct manager informed about deadlines as well as process implementation

4. Other duties as assigned

Qualifications

A successful individual in this role will:

- Have basic computer knowledge and communication skills

Specific requirements:

- Able to prioritize and meet deadlines

- Able to operate independently

- Attentive to detail

- Organized

- Able to learn new systems and policies

- Possess excellent verbal and written communication skills