Assistant Facility Manager

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

• Support the FM with dotted line to Chief Engineer in managing the Mechanical, Electrical, Plumbing installations, Life Safety system, BMS within the facility;
• Responsible for preparation  of critical spares list for all installations as per manufacturer’s recommendations and plan and maintain the required  inventory at sites at all time where the maintenance is carried out with in-house teams;
• Implement and oversee the pre-emptive maintenance programme to reduce the risk of sudden failures of critical equipment;
• Assist the AEM to review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations;
• Maintain the logbooks, checklists and PPM schedules for all M & E installations;
• Manage Downtime/ Breakdowns;
• Arrange for ad-hoc M&E set ups as per the client requirement from time to time;
• Ensure the contractors follow the house rules at all times and the projects are handled with minimum inconvenience to the Client;
• Responsible to handle the shifts independently on all Engineering related matters;
• Responsible for daily reporting on M & E to the AEM;
• Generate Service maintenance reports on office equipment;
• Responsible for Purchasing and maintaining of spares and consumables, ensure minimum stock required maintained at all times.
• Generate Downtime and breakdown incident reports.
• Complete track of inspection, work orders and updation and closure in 360 tool with proper evidences or supporting documents.
• Request for raising ITSM based on PM work orders scheduled and notify respective vendor in advance
• Liaison with landlord for utility, common area lighting, water tank levels, domestic, fire, status of lift health to ensure 100% uptime
• Strictly adhere to the usage of PPEs and LOTO at all time by in-house as well as vendor
• Issuance of necessary work permits for vendors
• Maintaining of various registers - Green card, Fire isolation / deisolation, LOTO, complaints, etc.
• Rounds to be taken daily of critical areas and ensure that observations are recorded in Inspection tab
• Ensure compliance to all GRE OE standards and signoff.
• Ensure up keep of office maintained, liaise with soft service team, for the same
• Ensure strict adherence by the technicians on their deliverables
• Project coordination – with vendors /soft services/others
• Aware of the maintenance cost/maintain a tracker
• Vendor management end to end
• Maintain cordial relationship with team and employees
• Well aware of escalation process
• Incident report – detailed report with RCA
• Understanding of the AMC contracts /SLA
• Ensure all work orders/inspections is closed/carried out regularly
• Ensure the hand over and take over work activities during shift change over between technicians/BMS and amongst AFM’s
• MIS and report generation as and when required
• Ensure customer complaints are attended during shift time including soft services
• Responsible to ensure housekeeping is well maintained during shift time in coordination with soft service team

EMPLOYEE SPECIFICATIONS

KEY COMPETENCIES

•  Diploma / BE / B. Tech in electrical / mechanical

• 5+ years of experience / 3 years in case of BE

Location:

On-site –Mumbai, MH

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.