EXECUTIVE, FINANCE

SUMMARY OF DUTIES

Responsible in credit and recovery management, to ensure invoices are send promptly and efficiently, to response to any enquiries from external parties. Supervise Admin Unit and responsible for monthly credit control reports.

CUSTOMER COMPLAINTS/ LEGAL / MEDICAL REPORT

To monitor ageing on daily basis

The outstanding amount should be within pre-approved term/credit limit. To call clients for payments.

To allocate payment made by client to correct account.

To ensure all allocation done on timely basis and the official issued by Collection team.

Payment received during the month and need to allocate by 1st week of the following month

To visit companies on outstanding matters and debt collection

Reconciliation on the statement of account is to be prepared. All dispute documents to be submitted. Ad hoc visit to company with account problem.

SOA will be used as a based to follow up payment and details of when the overdue to be paid when collection send their bills has to be recorded in the SOA

Creates new debtor code

To ensure all new debtors code is approved by management.

To monitor credit limit of new clients

To prepare monthly report to present in the meeting with CEO

To ensure all report are promptly prepared

To attend any enquiries pertaining to debts or related issues

To acknowledge their enquiry and to handle in good manner

To monitor and responsible for sending out invoices

To ensure invoices are send within the period state in SOP

To ensure date is update in the shared folder

To check and monitor all data is updated accordingly by staffs

GENERAL ADMINISTRATION WORKS

To assist in sending monthly statement of account to all companies

Statement of account must be sent every first week of the month

To do filing works in the department.

To ensure all documents to be safe kept in respective file.

Indent printing and stationery items required.

Ensuring sufficient materials available for department usage.

To perform any others relevant duties as and when required by superior.

To follow the instructions given by superior.

To carry out duties as an employee as stipulated in Occupational Safety and Health Act and Regulations 1994:-

• To take reasonable care at work for the safety of yourself and other persons;
• To co-operate with your employer or any other person in the discharge of any duty;
• To wear or use any protective equipment or clothing provided by the employer;
• To comply with any instruction or measure on occupational safety and health.

Responsible and Accountable to carry out duties as in the occupational Safety and Health Act and Regulations 1994

Participate actively in any other new service that is introduced

Conformance to Integrated Management System (IMS) and / or Hospital Accreditation requirements.

Ensure all policies and procedures of Integrated Management System (IMS) and / or Hospital Accreditation are adhered to and records maintained, if and when these programs are implemented.

Prompt and effective action in taking corrective measures in cases of Integrated Management System (IMS) and / or Hospital Accreditation non-conformance.

Achievement of satisfactory department performance on the external and internal audits.

Ensure to actively participate in all 5S activities

Responsible and accountable to carry out all 5S activities directed by the Management

Ensure the policies on patient’s and family’s rights are addressed at all times.

Responsible and accountable to achieve the needs of the patient’s and family’s rights at all times.

Ensure compliance to Patient safety goals as safety improvement measures recommended by World Alliance for Patient Safety (2008)

To ensure compliance at all points of engagement at all times.

Ensure adhere to Standard People Practice (SPP)

To adhere to Standard People Practice (SPP) at all times.

REQUIREMENT

• Minimum Diploma with any related field or in Accountancy/ Finance

• Working experience at least 1 year or more than 2 years

• Charismatic, Energetic, Good Team Spirit, Courteous, Good Communication Skills, Have Creativity.