Facilities & Office Services Assistant

The Role

Clayton Utz is one of Australia's oldest leading law firms, known not only for its reputation as a premier legal services provider, but also for our fantastic firm culture. We now have rewarding opportunity for a motivated and enthusiastic administrative or office assistant to join our Facilities and Office Services (FOS) team in Sydney on a full-time, permanent basis.

This is a varied and hands-on role which will see you assist with the daily operations of the Sydney office. Your main duties will include, but are not limited to:

• Managing the set-up requirements for meetings & events, including moving or lifting of office equipment;

• Handling staff queries by telephone, email and in person and providing assistance to the FOS Helpdesk;

• Liaising with contractors & building management for office repairs & maintenance;

• Security pass management;

• Assisting with the coordination of office moves & desk allocations;

• All standard and complex photocopying and printing jobs using a multi-functional device (MFD);

• Spiral, continuous, heat and wire binding as well as laminating, paginating and scanning;

• Managing ingoing and outgoing courier deliveries and mail;

• Stationery stock management and ordering;

• General ad hoc duties that arise from time to time.

Please note, some manual handing such as lifting and moving office and AV equipment will be required in this role.

Skills & Experience

To be successful in this role, you will have:

• High School Certificate

• Strong oral and written communication skills

• The ability to manage a high volume of work with competing deadlines, and learn new tasks quickly

• Excellent attention to detail

• Proficiency with Microsoft Outlook, Word as well as Adobe Acrobat functionality

You will be a flexible, positive team player and demonstrate a willingness to learn and contribute within a broader team environment.  Most importantly, you will have an outstanding client service ethic and apply this to everything you do.

The Facilities and Office Services team

The Facilities and Office Services group is part of our Operations Department at Clayton Utz. The services provided by this group varies between offices but includes copying and printing, mailroom, records and archives, and stationery.

Why Join Clayton Utz?

At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions.

When you join us, you’ll enjoy:

• Access to professional development programs and career growth opportunities.

• The tools to perform your role to your best ability, with world-class infrastructure and resources to keep your skills sharp and ahead of the curve, including leading AI platform, Harvey.

• A focus on health and wellbeing, with initiatives to support your physical and mental health including lifestyle and gym membership discounts via our partnership with AIA Vitality.

• A collaborative and inclusive culture that celebrates diversity and fosters belonging.

• Up to 26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation.

• The option to purchase up to 4 weeks of additional leave annually.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Nicole St John, (02) 9353 4928

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected].

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.