Office Administrator – Paradise Coast Sports Complex

OFFICE ADMINISTRATOR - Paradise Coast Sports Complex

Sports Facilities Management, LLC

LOCATION: Naples, FL

DEPARTMENT: FACILITIES

REPORTS TO: FINANCE MANAGER

STATUS: PART-TIME (NON-EXEMPT)

ABOUT THE COMPANY:

Paradise Coast Sports Complex is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Naples, FL. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

Paradise Coast Sports Complex is a member of The Sports Facilities Companies (SFC) and is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC was awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

The Office Administrator is responsible for all bookkeeping functions related to Accounts Payable, Accounts Receivable, Payroll, and General Accounting including maintenance of the accounting systems, adherence to established policies and procedures, review of documentation for appropriate authorization, timely notification of any problems or concerns and superior customer service.

Job duties also include human resource functions that include new hire/term/LOA/benefits administration, maintenance of personnel files, payroll processor, and support for team members. This position requires the ability to move quickly from one task to another, perform quality work in a fast-moving, deadline-sensitive environment, and still present a calm, professional demeanor to both internal and external customers and vendors.

This is an important role in our organization that will require tact, diplomacy, and a professional approach to the job. Confidentiality is absolutely critical.

PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

Bookkeeping Duties and Responsibilities

• Perform monthly bookkeeping procedures such as bank and credit card reconciliations and billing customers
• Weekly and monthly financial reporting to the facility General Manager
• Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions
• Assist General Manager with budget preparation
• Pay bills and maintain ledgers
• Receive, approve, and/or decline client invoices
• Maintain General Ledger including journal entries & adjustments
• Responsible for monthly reconciliation of accounts
• Balancing cash drawer and making bank deposits
• Complete any other special projects and daily assignments as directed by the General Manager

Office Manager Duties and Responsibilities

• Responsible for the day-to-day operations of the office
• Responsible for managing office staff to:
• Keep a clean/professional working environment
• Maintain adequate stock of office supplies
• Interact with/and coordinate personnel in the office
• Manage inbound/outbound mail, etc.
• Schedule business travel for personnel and clients, if necessary
• Prepare for all administrative meetings, i.e. office, owner, executive meetings, etc.
• Prepare memos, letters, reports, expense reports, faxing, PowerPoint presentations

EDUCATION AND EXPERIENCE:

• An associate degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles
• Minimum of 5 years responsible with accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger and financial reports

MINIMUM QUALIFICATIONS:

• Proficient with QuickBooks Online
• Proficient with Outlook, Microsoft Word, Excel, and PowerPoint
• Experience in the Food Services, Hospitality, or Retail industry a plus
• Strong professional communication skills including both verbal and written
• Well organized and thorough, with the ability to multi-task
• Team approach to task completion
• Maintain strict confidentiality of client, company and personnel information
• Appropriate business acumen while representing the company at all times
• Ability to operate calculator, computer, and other general office equipment
• Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns.
• Must have excellent interpersonal skills and customer service skills

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Working environment is fast-paced
• Must be able to lift and/or move up to 20 lbs. infrequently
• Limited exposure to physical risk
• Limited physical effort required
• Work is normally performed in a typical interior/office work environment