HR Administration Specialist

Group Services

Metsä Group is a successful forest industry group with roots in the Finnish forest - Our parent company is a cooperative of over 90,000 forest owners. Metsä Group’s Group Services employ some 1,000 professionals in finance, IT, sourcing and logistics, HR, technology, business process development, communications, law, and many other fields. Their task is to support Metsä Group and its Business Areas in implementing their strategy. Our specialists’ independent work is supported by a strongly networked workplace community.

We welcome people from diverse backgrounds and different stages of life. Metsä has space and opportunities for many kinds of talent, regardless of age, gender, ethnic background, sexual orientation, disability or other characteristics – Metsä is for all. Read more: metsagroup.com/metsaforall.

This recruitment is carried out anonymously.

We are looking for a

HR ADMINISTRATION SPECIALIST

to join our HR team in Gdansk for a fixed-term assignment for 15 months.

 What is the job that awaits you?

As an HR Administration Specialist, you will play a key role in ensuring smooth, accurate, and compliant HR operations throughout the employee lifecycle. You will be responsible for a wide range of HR administration activities, from preparing employee documentation and maintaining personnel records to supporting onboarding and providing day-to-day HR guidance for employees and managers.

In this role, you will monitor working time, absences, annual leave, and employee entitlements, as well as support payroll-related processes and employee benefits administration. You will also coordinate occupational health and safety related activities, prepare HR reports and analyses, and ensure the accuracy of employee data in our HR systems.

You will work closely with HR and payroll colleagues, managers, employees, and external authorities. As part of our HR team, you will have the opportunity to deepen your expertise in HR administration, labor law, and HR operations while working in an international environment supported by modern HR systems such as Workday and SAP.

What are we expecting of you?

To succeed in this role, you have previous experience in HR administration and employee lifecycle processes, preferably 2-5 years, and a solid understanding of labor law and social security regulations. You are comfortable working with HR systems and Microsoft Office tools, particularly Excel.

You have a detail-oriented and proactive way of working, combined with strong organizational and time management skills. You are able to prioritize tasks, meet deadlines, and maintain a high level of accuracy even when managing multiple responsibilities.

We also value excellent communication and stakeholder management skills, a customer-focused mindset, and the ability to collaborate effectively with colleagues and business stakeholders. You are fluent in business English and can work confidently both independently and as part of a team.

A bachelor's degree in Human Resources, Administration, Law, Business, Economics, or a related field is considered suitable for the role. Experience with Workday or other HCM systems, as well as additional qualifications in labor law, HR administration, or payroll administration, will be seen as an advantage.

Career in the new era at Metsä Group

The best sparring for business – deepen your expertise as a specialist. At Metsä Group, you’ll work with professionals from many fields. Our atmosphere is open, and it’s easy for newcomers to fit in. We want to renew the business by striving for positive impacts on the environment and society. This means significant development opportunities and agile projects, competence development, and understanding the business. Our big company offers a wide range of career opportunities and many interesting challenges. 

Metsä Group has a responsible corporate culture that creates a safe working environment for all of us. We value good leadership and support for personal career development. We encourage you to display your competence and will provide you with opportunities to use it.

Metsä Group has a hybrid working model. In this position, part of the work can be done remotely.

Anonymous recruitment - this is how it works

This is an anonymous recruitment process. The gender and date of birth of the applicant are not asked for on the application form. Personal details such as name, mother tongue, time of studies, name of educational institution and contact details are hidden until the interview stage. Attachments (such as CVs) are also hidden.

Recruiters have access to the contact details of those invited for interview once the applicant has been selected for interview.

Our system will guide you through the application process. The questions on the application form will help you present your skills and experience anonymously. Answer all questions carefully. If you’re invited for interview, your CV will be displayed to the recruiters to support the interview.

Read more and watch the video on anonymous recruitment.

https://www.metsagroup.com/careers/work-with-us/anonymous-recruitment/

What happens next?

Click on the link above to apply. Note that attachments won’t be visible in anonymous recruitment until the interview stage, so it’s important to fill in the application form carefully. Please send your application as soon as possible, as we’ll already start processing applications during the application period. Please include your cv and salary request. You’ll receive a confirmation message the next morning after your application has been received.

The application will be open until 06/09/2026. We wish you the best of luck!