Career Services Coordinator, College of Fine Arts

Job Posting Title:

Career Services Coordinator, College of Fine Arts

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Hiring Department:

College of Fine Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time 

• Paid holidays 

• Other services and perks.

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose

To support student success by providing individualized career coaching — helping students explore career pathways, prepare for employment, and develop job search skills — while also coordinating student development programs that build engagement, partnerships, and measurable outcomes across campus.

Responsibilities

• Career Coaching: Advise fine arts students, including undergraduate students, graduate students and alumni of COFA, on career-related queries, including defining career goals; developing career plans; internship assistance; resume and cover letter critiques; conducting mock interviews and connecting student's with on and off campus resources.

• Programming and Content:  Assist in designing, coordinating, and implementing in-house professional development opportunities for students in the form of workshops, services, events, and programs; enrich all offerings by crafting relevant promotional and educational content. Examples include resume workshops and in-classroom visits about career-specific topics. Support daily Career Services operations by maintaining resources, documenting procedures, tracking participation, and assisting in office initiatives.

• Fostering Career Ecosystem: Build and maintain relationships with internal and community stakeholders. This includes collaboration with the College of Fine Arts staff and faculty, community leaders and creative industry professional. Must also be able to provide timely and effective communication across multiple teams and functional areas.

• Logistical and Communication Support: Support event logistics such as scheduling, room reservation, catering and speaker coordination, registration, set-up, day-of support and follow-up. Additionally, manage communications on main career services email, triage inquires, proactively and independently research solutions. 

• Data Tracking: Assist the Senior Career Coordinator in collecting and interpreting data about student outcomes, program attendance, and satisfaction. This includes the use of Qualtrics (survey software) and 12Twenty (career services platform for student appointments and event attendance). Assists in assembling data for the First Destinations survey, a survey of recent graduates about their employment after graduation.

• Student Funding Committees: Serve on award committees to review applications for student funding opportunities, including the Internship Scholarship fund, and Professional Development Travel fund.

• Student Employee Supervision: Assist with the training and supervision of student employee as needed, including assigning and monitoring the completion of tasks, and providing feedback.

• Other Duties as Assigned

Required Qualifications

• Bachelor’s Degree or equivalent

• At least 3 years of experience in career services, higher education, student affairs, recruiting, advising, event planning, communications, program / project coordination, or a related field

• Experience planning and coordinating events, workshops, or programs

• Demonstrated experience working with students in a higher education environment

• Intermediate to advanced working experience with Microsoft Office Suite (Excel, Outlook, PowerPoint, Teams)

• Required Competencies: Initiative, Service Excellence, Effective Communications, Emotional Intelligence, Teamwork, Growth and Development Mindset

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience in career services, particularly in coaching and advising students

• Familiarity / specialized knowledge in one or more areas within the arts sector

• The ideal candidate will be a self-starter, adaptable, highly collaborative, and effective at prioritizing tasks, and initiatives

Salary Range

$50,000 - $53,000

Working Conditions:

• This position is student-facing and requires a minimum of four days on-campus

• Prolonged screen time

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Schedule Work Shift:

• Regular work shift of 8am-5pm, with occasional nights and weekends as needed for events sponsored by Career Services

Required Materials:

• Resume / CV

• Letter of Interest

• 3 References with Contact Information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.