Project Administrator - 12 Month Maternity Cover

The Project Administrator supports the Project Manager and Supervisor by performing project management tasks that do not require decision making. These include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, invoice triggering and payment monitoring.

Job Description

• Project Administrator is responsible for collecting information for Project Manager’s and Supervisor decision making.
• Monitors the project schedule (e.g., expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules.
• Ensures that all documentation is available when needed and correctly archived.
• Is responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations.
• Is responsible for monitoring and updating cost forecast with actuals and incoming invoices. Ensures that revenue and cost forecasts are updated and that relevant guidelines regarding forecast change approvals are followed.
• Is responsible for the correct creation in the system of the PRs upon request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
• Ensures that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs.
• Monitors actual costs vs. plans and reports deviations.
• Is responsible for use of correct activities and cost elements in the booking of actual costs.
• Checks invoices without POs/GRs, books against planned primary costs.
• Is responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.

Requirements

• Basic knowledge of Microsoft Excel and good Outlook
• Systems used: SAP, Microsoft Teams, Microsoft Office

Key skills & Experiences

• Experience in reporting, data management and general admin.
• Effective communication and able to communicate at all levels.
• Good written & spoken English.
• Highly organized, detail-oriented and ability to multi-task at ease.

Full training will be provided.

What KONE can offer:

We offer a competitive salary, 25 days holiday and 8 additional Bank Holidays, 1 volunteering day, Pension Scheme, Development opportunities and development reviews to help you achieve your professional goals. Endless support from experienced leaders within the lift and escalator industry, Bonus, Kone Discounts, 24/7 GP Support & Wellbeing Access and hybrid working

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

Read more on https://careers.kone.com/en/