- Location
- Київ, місто Київ
- Workplace
- Onsite
- Type
- Full-time
- Source
- RecruiterFlow
Description
Location: Kyiv (Office-based, Zoloti Vorota area)
Type: Full-time, 100% in-office
About the Role
We are looking for a high-performing Personal Business Assistant to support our CEO across a diverse group of companies. This isn't just an admin role; you will be the "right hand" managing a complex ecosystem of businesses, including:
PLATFORMA (Coworking, Camps, Charity)
Techstate (Real Estate Management, Recruiting, Outstaffing)
CVgenix (AI Recruiting Start-up)
Kyiv IT Cluster (Tech Community & Events)
Your mission is to optimize the CEO’s time, ensure flawless communication, and drive the execution of delegated projects across these parallel business lines.
Key Responsibilities
1. Strategic Calendar & Admin Management
Masterfully manage business and personal calendars (meetings, trips, events).
Prepare concise briefs for upcoming meetings (objectives, participants, key points).
Coordinate complex schedules with internal teams and external stakeholders.
2. Task Control & Project Coordination
Organize and maintain task-tracking systems (Notion, Trello, or similar).
Monitor deadlines, follow up with responsible parties, and provide status digests.
Manage delegated sub-projects from research to operational execution.
3. High-Level Communications
Manage incoming requests, prioritizing and routing emails effectively.
Draft professional correspondence and templates in both English and Ukrainian.
Act as a professional liaison for partners, clients, and vendors.
Requirements
Education: Degree in Management, Business, Finance, or Project Management.
Experience: Previous background as an Executive Assistant, Project Coordinator, or Junior Consultant (experience in Audit/Financial Consulting is a major plus).
Tech-Savvy: Advanced PC user (MS Office/Google Workspace).
AI-Mindset: Active user of AI tools (ChatGPT, etc.) to accelerate document preparation and analysis.
Languages: Fluent in Ukrainian (written and spoken) and at least Upper Intermediate in English.
Skills: Exceptional multitasking, stress resilience, and the ability to work in a high-intensity environment.
Who You Are
A "fixer" who can turn chaos into a structured workflow.
Punctual, detail-oriented, and highly confidential.
A strong negotiator who can be polite yet firm about deadlines and priorities.
Energetic, healthy-minded, and ready to take full ownership of tasks.
What We Offer
Direct impact on multiple fast-growing businesses.
High level of ownership and professional growth.
A modern office in the heart of Kyiv (Zoloti Vorota).
The chance to work at the intersection of Real Estate, Tech, and AI.