Operations & Administrative Student Associate – Kay Bailey Hutchison Energy Center

Job Posting Title:

Operations & Administrative Student Associate – Kay Bailey Hutchison Energy Center

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Hiring Department:

Kay Bailey Hutchinson Energy Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Oct 26, 2026

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Position Duration:

Expected to Continue Until May 15, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose: 
The Office of the Executive Vice President and Provost is looking for an energetic, detail-oriented, and hands-on student employee to provide support for the Kay Bailey Hutchison Energy Center. 

The Kay Bailey Hutchison Energy Center advances energy education, research, and industry engagement by connecting students with leaders across the energy sector through events, student programs, and strategic communications. 

The Operations & Administrative Student Associate supports the daily administrative, office operations, and event functions of the Kay Bailey Hutchison Energy Center. This position assists with front desk coverage, office organization, records management, and special projects while contributing to a professional and welcoming experience for stakeholders, students, faculty, and industry partners.

Responsibilities:

Front Desk and Guest Support

• Serve as the first point of contact for visitors, students, faculty, industry partners, and vendors. Answer and route phone calls and general inquiries. Assist with mail distribution and outgoing shipments. Ensure common areas remain organized and presentable. 

Office Operations

• Maintain office supply inventory and notify staff when reordering is needed. Monitor printer/copier supply levels. 

• Assist Senior Administrative Associate with organizing storage closets, supply rooms, and event inventory. 

Administrative Support

• Data entry and record maintenance.

• Assist with filing and document organization in Box, SharePoint, and Teams.

• Update trackers, spreadsheets, and contact databases.

• Assist with calendar updates and scheduling support.

• Conduct basic research and information gathering.

Communications Support

• Monitor shared inboxes for routine inquiries.

• Draft basic communications for review.

• Update mailing lists and contact records.

Support other projects as assigned.

Required Qualifications:

• Must be authorized to work in the U.S.

• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours. 

• Basic experience with Microsoft Suite (Word, Excel, PowerPoint, etc.) and Outlook.

• Strong written and verbal communication skills.

• Excellent organizational skills and attention to detail.

• Ability to maintain a high level of poise and professionalism in all circumstances.

• Dependable and able to meet established deadlines.

Preferred Qualifications:

• Customer service experience, preferably in a front-facing role. 

• Experience with university systems like DEFINE, Workday, and UT Marketplace

• Interest in business administration, accounting, finance, human resources, or higher education administration.

• Interest in energy, business, or higher education communications. 

Hourly, Salary, or Monthly Rate:

• $18.00 per hour

Working Conditions:

• Work performed in standard office conditions.

• Repetitive use of keyboard at a workstation.

Schedule Work Shift:

• Up to 19 hours per week

• Position ends on April 30, 2026

• Rehire eligible based on performance

Required Materials: Either multi-select the files to be attached at the first upload (under resume/cv) or continue to click the Upload button after each file is uploaded. Applicants will not be able to upload additional files after their application is submitted.

• Resume/CV

• Cover Letter

• At least 3 Professional and/or Personal references

Important for Current University Students: As a student, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled into your application. The application is one page, and you will need to click the Upload button multiple times to attach your cover letter, Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.