School Site Early Childhood Assistant Director

Description

The Early Childhood Center Assistant Director supports the overall leadership and management of center operations and administration, oversees classroom practices and educational programming, ensures compliance with licensing requirements and quality standards, fosters positive relationships with families and the community, and leads enrollment, admissions, and family recruitment initiatives.

Duties And Accountabilities

Center Operations and Administration

• Support the Director in the day-to-day operation of the early childhood center.
• Assist with implementing center policies, procedures, and operational standards.
• Help coordinate daily schedules, classroom coverage, transitions, and staffing assignments.
• Monitor center operations to ensure classrooms and common areas are safe, organized, and appropriately staffed.
• Assist with opening and closing procedures, as assigned.
• Maintain accurate center records, files, and administrative documentation.
• Support the Director with calendars, meetings, events, inspections, and other administrative responsibilities.
• Serve as the acting administrator in the Director's absence, as designated.
• Identify operational concerns and communicate recommendations to the Director.

Classroom and Educational Program Oversight

• Monitor classroom environments to promote high-quality, developmentally appropriate practices.
• Conduct regular classroom walkthroughs and observations.
• Support teachers in implementing curriculum and individualized learning experiences.
• Ensure classrooms maintain appropriate routines, schedules, learning environments, and supervision practices.
• Provide coaching and resources to teachers to strengthen instructional practices.
• Assist with curriculum planning, implementation, and assessment processes. 

Licensing, Compliance and Quality Assurance

• Assist the Director in maintaining compliance with applicable childcare licensing regulations and organizational requirements.
• Maintain familiarity with state licensing standards, center policies, and applicable early childhood regulations.
• Help prepare the center for licensing visits, inspections, audits, and quality assessments.
• Monitor required documentation, postings, records, and staff credentials.
• Identify compliance gaps and assist in developing corrective actions.
• Support implementation of quality-improvement initiatives.
• Maintain confidentiality and ensure records are handled appropriately.
• Help ensure staff follow required policies and regulatory procedures.

Family and Community Relations

• Develop and maintain positive, professional relationships with children and families.
• Serve as a point of contact for families regarding routine questions, concerns, and center matters.
• Respond to parent and guardian concerns promptly and professionally.
• Assist with resolving family concerns in collaboration with the Director.
• Communicate center policies, procedures, events, and program information to families.
• Promote a welcoming, inclusive, and respectful center environment.
• Build positive relationships with community partners and early childhood organizations as appropriate.

Enrollment, Admissions and Family Recruitment

• Assist with tours, prospective-family meetings, orientations, and enrollment activities.
• Provide accurate information about center programs, policies, schedules, and procedures.
• Support the enrollment and onboarding process for new families.
• Assist with maintaining accurate enrollment and child records.
• Monitor classroom capacity and enrollment needs in collaboration with the Director.
• Support family retention through responsive communication and high-quality customer service.
• Assist with waitlists, transitions, withdrawals, and classroom placements as assigned.

Facility & Safety:

• Accountable for adherence to all organizational health and safety policies and implementation of all safety practices and procedures at assigned work location(s)
• Take all necessary and reasonable precautions to protect members, staff, equipment, materials, and facilities. Abide by facility maintenance protocols and procedures to ensure compliance
• Accountable for reporting incidents and completing documentation within the required timeline
• Maintain discipline, de-escalate conflict between members and/or others

Relationships:

• Be a positive role model 
• Maintain emotional control and make good decisions under pressure
• Represent the Boys & Girls Club in a positive manner

Attendance:

• Regular attendance is required; arrive on time; punctuality is required

Nonessential Duties:

• Complete all other duties as assigned

Requirements

Education and Work Experience Requirements:

• Bachelor’s Degree or minimum 2 years related experience 
• Minimum 1 year of experience in the health and human services field to include work with youth

Minimum Requirements:

• Ability to work regular business and program hours
• Ability to work evenings, nights, and weekends
• Ability to attract, train and retain qualified personnel
• Ability to mentor and coach personnel to success
• Ability to plan, lead and shape change and growth at the branch level resulting in tangible progress towards goals
• Ability to identify, create and offer ongoing support to employees through training, encouragement, and reinforcement in order to breed success and support a positive growth culture
• Comprehensive knowledge and proven success implementing programs for children based on developmentally appropriate practices
• Ability to implement policy and procedures effectively
• Effective organizational skills
• Effective leadership skills
• Excellent networking and relationship building skills
• Must be able to obtain CPR and First Aid certification
• Must be able to pass any and all required background screens and drug screens at any time
• Must have satisfactory driving record, valid driver’s license, reliable transportation, and liability insurance for operation of a motor vehicle relevant to carrying out duties.

Preferred Qualifications:

• Currently certified in CPR/First Aid
• Knowledge and experience with childcare licensing and school readiness standards
• Demonstrated past successful experience managing employee payroll processes, related employee benefit tracking such as absences and hours worked, recruitment/selection of potential employees, discipline, promotion, evaluation and termination.  
• Experience or knowledge of Boys & Girls Club movement 
• Knowledge of specific program content areas including: at risk youth, urban environments, educational systems, nutrition, physical fitness, sports, prevention programs, and community based programs.
• Proven past success in meeting both fiscal and administrative requirements of grants (both governmental and private)
• Bilingual