Business and Financial Analyst - Fleet Services

Compensation Range

$69,222.40 - $93,454.40

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Job Description Summary

Open Until Filled

Ready to make an impact? Join our fleet team and help keep the county moving forward.

The Fleet Business & Financial Analyst performs professional-level financial, analytical, budgeting, accounting, procurement, and business support functions for Fleet Services. This position develops and analyzes financial and operational reports, supports the annual operating and capital budget process, reconciles Fleet financial and fuel transactions, administers purchase orders and supplier contracts, and serves as a key liaison with the Finance and Purchasing Departments. The position provides accurate, timely information and analysis to support financial accountability, operational decision-making, and long-term Fleet planning.

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Job Description

Financial Analysis, Reporting & Analytics - 25%

• Perform financial and operational analysis to support Fleet Services leadership, management decisions, accountability, and long-term planning.
• Develop, maintain, and analyze recurring and ad hoc reports, dashboards, performance measures, and financial summaries using Fleet, financial, fuel, procurement, and other County information systems.
• Write and maintain queries and reports to identify trends, variances, exceptions, discrepancies, and opportunities for process or cost improvement.
• Analyze expenditures, revenues, vehicle and equipment costs, fuel usage, lifecycle information, and other operational data; communicate findings to Fleet leadership.
• Assist with development and monitoring of key performance indicators and management reporting.

Department Budgeting & Financial Planning - 25%

• Assist the Fleet Services Director with development, preparation, submission, and administration of the annual Fleet Services operating and capital budgets.
• Organize budget data, maintain budget worksheets, prepare projections and supporting documentation, and coordinate required information for submission to the Finance Department.
• Monitor budget-to-actual performance, expenditures, revenues, encumbrances, and available balances; research and explain significant variances.
• Assist with multi-year financial planning, capital vehicle and equipment replacement planning, and financial analysis supporting staffing, facilities, technology, equipment, and operational needs.
• Provide financial forecasts and analytical support throughout the fiscal year.

Government Accounting, Reconciliation & Finance Support - 20%

• Apply governmental accounting practices, County policies, procedures, and internal controls to Fleet Services financial activities.
• Serve as a primary Fleet Services liaison with the Finance Department regarding accounting transactions, reconciliations, billing, reporting, and financial questions.
• Reconcile Fleet-related transactions and accounts; research and resolve discrepancies involving general ledger activity, invoices, billing, account coding, and other financial records.
• Review and reconcile fuel transactions, deliveries, fuel-card activity, and departmental billing to ensure accurate allocation to departments, vehicles, equipment, and cost centers.
• Prepare or support journal entries, internal billing, month-end and year-end processes, audit requests, and other financial documentation as assigned.

Procurement, Contract & Purchase Order Management - 20%

• Serve as a primary requisitioner for Fleet Services purchase orders, supplier contracts, contract renewals/extensions, vehicles, equipment, parts, services, fuel, and other departmental needs.
• Prepare and submit requisitions and supporting documentation in accordance with County procurement policies and procedures.
• Monitor purchase order and contract balances, expenditures, pricing, expiration dates, renewals, and supporting documentation.
• Coordinate with Purchasing, Finance, Fleet staff, and suppliers to resolve purchase order, invoice, receiving, pricing, and payment discrepancies.
• Assist with preparation and administration of solicitations, supplier agreements, contract amendments, renewals, and other procurement documents.
• Maintain organized contract, purchase order, and procurement records to support accountability and audit requirements.

Business Systems, Data Quality & Process Improvement - 5%

• Use ERP, fleet management, fuel management, procurement, spreadsheet, and reporting systems to support Fleet business processes and financial controls.
• Identify data quality issues and work with Fleet, Finance, Purchasing, and system stakeholders to improve data accuracy, consistency, reporting, and workflow efficiency.
• Assist with system implementations, upgrades, integrations, testing, documentation, and process improvements affecting Fleet financial and administrative operations.

Other Duties as Assigned - 5%

• Provide professional financial, analytical, procurement, and business support for special projects and department initiatives.
• Perform other duties as assigned and comply with all policies and standards.

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Required Qualifications

Required Education

• High School Diploma/GED

Experience Qualifications

• 3 years of progressively responsible experience in budgeting, accounting, financial analysis, reporting, procurement, contract administration, ERP systems, or related business functions. Equivalent combination of education and work experience may be considered.

Preferred Education

• Associate's Degree in Accounting, Finance, Business Administration, Public Administration, or a closely related field.

Preferred Experience

• 1-3 years of experience with governmental accounting, public-sector budgeting, fleet financial systems, procurement, contract management, Workday or comparable ERP systems, and advanced query/report writing.

Skills and Abilities

• Strong analytical skills and thorough knowledge of budgeting, accounting principles, financial reporting, reconciliation, and internal controls. (High proficiency)
• Knowledge of governmental accounting practices and public-sector financial processes.
• Ability to develop queries, reports, dashboards, and analytical tools using ERP, fleet, financial, and spreadsheet systems. (High proficiency)
• Ability to analyze complex financial and operational data, identify trends and discrepancies, and communicate findings clearly. (High proficiency)
• Knowledge of procurement processes, purchase orders, requisitions, supplier contracts, and contract administration.
• Advanced proficiency with Microsoft Excel and ability to learn and effectively use County financial, fleet, fuel, and procurement systems. (High proficiency)
• Ability to manage multiple priorities, deadlines, contracts, and financial processes with accuracy and attention to detail. (High proficiency)
• Ability to collaborate effectively with Fleet Services, Finance, Purchasing, County departments, and external suppliers.
• Ability to maintain accurate records and documentation sufficient to support audits, financial controls, and management review.
• Candidate must pass criminal background check prior to employment start date.

Licenses and Certifications

• Pre-employment substance screening is required for this position.
• This position is subject to a pre-employment drug screening. Employment is contingent upon successfully passing the screening in accordance with Weld County policy.

As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings.

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Use the link below to get a closer look at the generous benefits offered:

https://www.weld.gov/Government/County-Information/Join-Our-Team/Employee-Benefits

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Weld County is an equal employment opportunity employer. We ensure that all employment practices are conducted without regard to race, color, religion, sex, national origin, age, disability status, marital status, sexual orientation, gender identity or expression, genetic information, protected veteran status or any other protected status in accordance with federal, state, and local laws. Weld County pledges to uphold a work environment free from discrimination and harassment, promoting fairness and dignity for all employees. We actively take affirmative action to comply with nondiscrimination policies and invite qualified individuals in need of reasonable accommodations to contact our Human Resources Department at [email protected] or (970) 400-4234.