Operations Associate

Description

JOB TITLE: Operations Associate 

REPORTS TO: Senior Director of Operations  

SCHEDULE: Monday-Friday (8:30am-5:00pm)  

LOCATION: Los Angeles, Multiple Locations, On-site  

STATUS: Full-time, Non-Exempt, 40 hours/week  

DRIVER POSITION: Yes [If yes, see driving policy below] 

SALARY RANGE: $22.00/hr  

ABOUT US:  

Safe Place for Youth (SPY) is the leading service provider for youth experiencing or at-risk  of homelessness in West Los Angeles. Founded in 2011, our agency offers  trauma-informed, low barrier programs that support young people in exiting the streets  and achieving stability. Our robust continuum of care includes street outreach, drop-in  services, health and wellness programming, case management, education and  employment services, and housing programs.  

SPY is a unique social impact agency that values community collaboration, and a deep  commitment to the wellbeing of youth. If you have the skills, passion, and collaborative  spirit, join our growing team.  

ABOUT THE ROLE:  

The Operations Associate works under the supervision of the Senior Director of Operations. The Operations Associate supports the organization’s operations team  with a variety of administrative tasks, including but not limited to managing vendors,  creating purchase orders and expense requests, corresponding with staff and  external stakeholders, conducting administrative work, and planning meetings and  events. To be successful in this role, you should be well-organized, have great time  management skills, and be able to act without guidance.   

WHAT YOU’LL DO:  

• Facilities and Operations coordination and support at SPY Access Center and across SPY sites 
• Maintain safety and office supply inventories as the Access Center 
• In-Kind Donation inventory management 
• Processing of mail including retrieval and distribution 
• A wide range of administrative tasks to support the Operations Director 
• Answer and forward messages from general SPY phone line and email 
• Maintain, distribute, and organize keys for all SPY sites 
• Prepare safety committee meeting agendas and materials, and take meeting  minutes 
• Safety training coordination (e.g. evacuation drills) 
• Conduct onsite and offsite assignments, coordination and purchases
• Office supplies and needs coordination 
• Manage Access Center site organization, appearance, and cleanliness in conjunction with the maintenance team 
• Credit card and receipt tracking support 
• Update and create operations protocol documents 
• Prepare expense request and procurement forms for operations vendors 
• Maintenance coordination and scheduling 
• Event support 
• Vendor coordination 
• Oversee all site and vehicle safety inspections and coordinate related  items. 
• Support in large scale projects such as site acquisition and relocation 
• Entry level IT support and platform user audits 
• Other duties as assigned to support the mission of the organization 

Requirements

WHAT YOU’LL NEED  

• Bachelor’s Degree in any related field is preferred. 
• 1-2 years of experience working in Operations or administrative functions is preferred. 
• Working in an uncompromising sense of integrity and ethics, discretion and confidentiality 
• A high quality of character and be honest, trustworthy and reliable
• Ability to establish and maintain cooperative and effective working relationships with others. 
• Excellent knowledge of Google Suite, Slack, Adobe, Zoom is preferred
• Strong analytical, writing and organization skills 
• Excellent time management skills with a proven ability to meet deadlines
• Strong initiative and leadership skills 
• Ability to communicate effectively 
• Self-starter attitude 

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:  

• Prolonged periods of sitting at a desk and working on a computer.
• Changes in the environment, such as the office or outdoors. 
• Physical effort/lifting, such as sedentary- up to 15-20 pounds at times. 

SPECIAL CONDITIONS:  

Mandated Reporting Requirements: All SPY employees are mandated reporters’ and  are legally required to report any reasonable suspicion of child, elder, or dependent adult  abuse or neglect.  

COVID-19 Vaccination Requirements: Effective August 9, 2021, the State Health Officer has mandated that all workers, paid or unpaid, in homeless services organizations must provide proof of vaccination. If eligible for a booster shot, proof of booster is also required. Please submit proof of vaccination to [email protected]. To request a reasonable accommodation or exemption, please get in touch with HR at the same email address. It's important to note that these accommodations are not guaranteed. 

Driver Positions: 

Applicants are required to provide a copy of their driving record from the Department of Motor Vehicles, along with a copy of their valid driver’s license and proof of insurance. Job offers are contingent upon a satisfactory driving record. 

For driver positions, driving is an essential job function and cannot be reasonably accommodated, employment may be discontinued. 

NOTE: All staff members will be considered introductory employees for the first three months of employment and will not be considered regular employees until the conclusion of this period. SPY reserves the right to extend an employee’s introductory period. In no way does the expiration of this introductory period change the fact that all employees are at-will. Employees continue to have the right to terminate their employment/business relationship at any time, with or without cause or notice, and SPY has the same right. The organization, in its sole discretion, may change the job duties, responsibilities and assignments of any position, at any time. 

BENEFITS & PERKS: 

Safe Place for Youth offers a competitive benefit package including comprehensive health coverage, 403b with agency contribution, and ample paid time off. We also offer unique perks including professional development opportunities that are tailored to your individual career growth. 

EEO STATEMENT: 

All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. Safe Place for Youth does not discriminate on the basis of any protected status under federal, state, or local law. 

Safe Place for Youth is an equal opportunity employer committed to a diverse and inclusive workforce. In addition, the organization will consider employment-qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Please include references in your application