- Salary
- $78k – $101k/yr
- Location
- Boca Raton, FL, FL, US
- Type
- Full-time
- Department
- Administration
- Seniority
- Manager
- Education
- Associate
- Source
- GovernmentJobs
Description
Build Your Future with the City of Boca Raton!
At the City of Boca Raton, a career in public service is more than a job — it’s your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.
Why Boca Raton?
As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to their employees:
- Health Insurance Benefits: No-cost employee Medical, Dental & Vision plans
- Generous Paid Time Off: 12 paid holidays + vacation, sick, and 3 floating holidays
- Continuous Service Benefit: Paid out annually after 5 years of service
- Work-Life Balance: Flexible work schedule
- Retirement Plans: Two pension/retirement options to choose from
Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.
Apply now and join the city that’s building careers and shaping a stronger tomorrow!
General Statement of Job:The Recreation Services Administrative Manager performs responsible professional, administrative, and supervisory work overseeing the Department’s administrative operations, including human resources processes, purchasing and financial administration, information technology, employee training, communications, emergency management coordination, and organizational support. The position supervises the Department’s administrative team, provides direct support to the Department’s executive leadership, and coordinates department-wide projects and initiatives involving multiple sections and/or City departments.
Working closely with Department leadership, the Administrative Manager assists in establishing and implementing departmental goals and objectives, develops policies and procedures, manages projects, evaluates processes, and makes recommendations to improve organizational effectiveness. The position serves as a key liaison with internal City departments and provides leadership, coordination, and administrative oversight that promote consistency, accountability, efficiency, and operational excellence throughout Recreation Services.
- Oversees department administration including payroll, position control, purchasing and human resources related processes, department policies, department technologies, employee training and customer inquiries.
- Oversees department administrative processes related to provider agreements, public records requests, and records management
- Assists with the preparation and submittal of the department’s budget, purchasing and financial transactions.
- Plans and oversees the executive team’s and the department's meetings.
- Monitors and tracks action items from executive team and department wide meetings, provides administrative and organizational support to department leadership
- Oversees department’s awards program.
- Oversees administrative support for the Parks and Recreation Board.
- Coordinates Parks and Recreation Board meeting logistics, agendas, materials, and communications, and ensures timely follow-up on Board action items.
- Assists with department communications including website and program guide review, park signage, year in review and various marketing campaigns and materials.
- Oversees implementation and maintenance of department software and I.T related projects and makes recommendations for improvements via the use of technology.
- Develops and coordinates department customer service training program including new hire orientation and onboarding.
- Assists with financial and programming audits to ensure compliance with policies and cost recovery efforts.
- Assists Deputy Recreation Services Director in establishment of department goals and objectives and develops policies and procedures to ensure consistency and best practices throughout the department.
- Assists with coordination and oversight of the department’s emergency management plans.
- Manages projects, produces reports, analyzes processes and makes recommendations that support strategic initiatives.
- Assists in monitoring Division compliance with department policies and coordinates with Division staff on cross-functional projects supporting department objectives.
- Advises Deputy Recreation Services Director and Recreation Services Director on important matters and activities.
- Interviews job applicants and makes recommendations to support recruitment.
- Serves as liaison with other city departments on related activities.
- Assists with monitoring revenue and expenses to ensure compliance with proposed budget and purchasing guidelines.
- Assists with preparing the annual Operating Budget.
- Assumes responsibility for correct application of distinct funds associated with various center’s activities.
- Prepares and/or processes final approval for small and large dollar purchase orders.
- Comprehensive knowledge of the philosophies, principles, and practices of public recreation.
- Comprehensive knowledge of interviewing and hiring practices.
- Municipal financial, budgeting, and purchasing practices.
- General office practices and procedures
- Recreation operations, programming, services, and events
- Microsoft Office Suite products to include Word, Excel, PowerPoint, and Outlook, at an intermediate level.
- Developing and implementing work related training programs including customer service, emergency preparations and accident and incident reporting.
- Preparing and delivering public presentations.
- Writing professional and effective letters, memos, emails, reports, manuals, and policies.
- Project management.
- Plan, organize, evaluate, and supervise the work of subordinates including supervisors and managers.
- Develop and train employees.
- Establish and maintain effective working relationships with City Officials, employees, and the public.
- Conduct logical and financial analysis for project planning and budgeting.
- Learn and effectively utilize various software (Rec Trac, SharePoint, Oracle, etc.)
- Work a flexible work schedule that includes weekdays, weekends and evenings as needed, including holidays.
- Pursue continuous professional development, including relevant certifications such as Certified Park and Recreation Professional (CPRP) or Certified Park and Recreation Executive (CPRE), to support ongoing job-related growth.
- Bachelor’s degree from an accredited college or university in Recreation, Public Administration, or related field is required.
- Six (6) years of progressively responsible state or local government experience in parks and recreation or public administration fields are required.
- Two (2) years’ experience supporting direct reports at the professional and managerial level.
- Possession of a valid State of Florida Class "E" driver's license
- Master’s degree from an accredited college or university in Public Administration, Recreation, or related field may substitute for two (2) years of non-supervisory experience.
- Possession of a valid Certified Park and Recreation Professional (CPRP) or Certified Park and Recreation Executive (CPRE) certification at the time of application.
POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:
Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:
- Criminal Background Check
- Employment Verification
- Motor Vehicle Report (MVR) Check
Physical and Environmental Demands and Conditions
The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.- Occasionally ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
- Occasionally moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
- Continuously remaining in a stationary position, often standing or sitting for prolonged periods.
- Continuously moving about within the immediate work area to accomplish tasks.
- Occasionally moving from one worksite to another.
- Occasionally adjusting or moving objects up to 15 pounds in all directions.
- Continuously communicating with others to exchange information.
- Continuously repeating motions that may include the wrists, hands and/or fingers.
- Continuously operates a computer and other equipment using motions requiring manual dexterity or fine motor skills.
- Continuously assessing the accuracy, neatness and thoroughness of the work assigned.
- Continuous ability to observe details accurately and identify variances.
- Occasionally lift/carry objects 15 pounds or less.
- Occasionally push/pull objects 15 pounds or less.
- Continuously working in a normal office environment with few physical discomforts.
- Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation or the like.
- Occasionally working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions.
- Occasionally working in an outdoor area where exposure to animals, reptiles and/or insects may occur.
- Continuously demonstrating regular in office attendance.
Essential Employee Designation
When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, any employee may be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.
Skills
OracleExcelComplianceCustomer ServiceProject Management