Administrative Specialist, Senior

Description

The candidate will interact with lateral organizations, or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions. Candidate must have at least three years of executive administrative support experience in DoD or industry.

Responsibilities:

Responsibilities:

• Process      non-disclosure agreements for directorate personnel prior to accessing      competition-sensitive or proprietary data, information, or documents;      assist in planning and organizing the full spectrum of actions required      for the directorate to conduct day to day business, including, but not      limited to, planning executive calendars and scheduling meetings; assist      in performing a wide range of management activities to include, but not      limited to: working with functional managers, outside agencies, contractor      personnel, and the program office customers concerning preparation of      technical material, management presentations, and other material in      support of meetings, minutes, agendas, and compilation of briefings;      gathering a variety of program information; assisting in pre-acquisition      and acquisition strategy planning and implementation; assisting in the      development of executive documentation; assisting in the development of      milestone planning, tracking, scheduling, briefing preparation, staff      coordination, and decision documentation preparation; implementing      documentation reviews. 
• Support      staff leadership, teams, and office personnel by the development,      maintenance and modification of directorate/division/program schedules and      calendars. 
• Assist      in the planning, formulation, editing, development, publication and      storage of finished products to include, but not be limited to, program      documentation, plans, directives, reports, briefings and other      presentations as required (technical and non-technical, classified and      unclassified) in the media and format requested. 
• Provide      support by organizing and facilitating program briefings, to include, but      not limited to, gathering information, reviewing reports, reviewing      charts, and other business integration support as needed. 
• Assist      with, plan, and coordinate meetings to include VTC, room set-up (including      but not limited to ensuring sufficient seating and creating name      placards), and closing/securing conference rooms. 
• Assist      with internal and external briefings and reports by providing expert      knowledge and capability to produce visual aids (slides, briefing charts      and other graphics); file and retrieve graphics materials to facilitate      research and expedite creation of briefings and reports; compile and      prepare briefings and reports in hard copy for special and/or recurring      reports; and provide assistance during briefings upon request. 
• Assist      in maintenance of OIs for the USG. This includes the development and      maintenance of self-inspection checklists. 
• Maintain      official file plans with the use of the Air Force Records Information      Management System (AFRIMS) or other appropriate information management      systems. 3.12.2.9 The Contractor shall assist in the establishment and      maintenance of master files and file plans of the divisions and program      data to facilitate tracking and resolution of issues associated with      operations. 
• Have      expert knowledge in AFRIMS and the ERM structure to perform record      searches of active and inactive, physical and electronically stored final      and draft documentary materials related to search criteria. 
• Assist      in preparing and processing CONUS and OCONUS travel arrangements and      travel vouchers. 
• Verify      the accuracy of data inputs for the divisional Automated Time Attendance      and Production System (ATAAPS), Defense Civilian Pay System (DCPS),      Customer Service Representative (CSR), in/out-processing, DTS, and      Functional Area Records Management (FARM). 
• Assist      with the suspense tracking system. 
• Provide      assistance in the development of program documentation, including:      aircraft availability plans, program management plans, modification      management plans, and other program plans, strategies, schedules, or      agreements necessary for efficient program management. 
• Serve      as the focal point for collecting, preparing, and displaying materials for      staff meetings.
• Provide      administrative support for management, financial, contracting,      configuration, engineering, system integration, and logistics management      activities. 
• Provide      administrative assistance to the Management Operations Division and      personnel.
• Assist      in managing and tracking the civilian and military decoration programs      within the directorate/division.
• Assist      with tracking the training budget information for the training Government      Purchase Card (GPC) holder.

Disclaimer "The responsibilities and duties outlined in this job description are intended to describe the general nature and level of work performed by employees within this role. However, they are not exhaustive and may be subject to change or modification at any time to meet the evolving needs of the organization.

Requirements

Required Qualifications:

• HSD/GED, ten (10) years' experience as an administrative worker, five (5) years' DoD experience required
• Working knowledge of desktop applications including word processing, spreadsheet, and database applications
• Secret or Top Secret Clearance
• U.S. Citizenship required

Preferred Additional Qualifications

• Experience using Defense Travel System (DTS)
• Experience using Automated Time Attendance and Production System (ATAAPS)
• Experience using Defense Civilian Pay System (DCPS)
• Experience using Functional Area Records Management (FARM)
• Experience using Air Force Records Information Management System (AFRIMS)
• Experience using Senior Officer Communication and Coordination Electronic Resource (SOCCER)

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Diaconia is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.