Senior Administrative Coordinator II

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M University

Department

Institute For A Disaster Resilient Texas

Proposed Minimum Salary

$43.00 hourly

Job Location

Houston, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

Who We Are

The Institute for a Disaster Resilient Texas (IDRT) at Texas A&M University brings together research, data, and collaboration to strengthen communities against natural hazards. Established to bridge the gap between science and decision-making, IDRT delivers cutting-edge analytics, tools, and evidence-based solutions that support state agencies, partners, and local communities in preparing for, responding to, and recovering from disasters. Through innovative research and a commitment to public impact, we help build a more resilient Texas for the long term. To learn more, visit https://idrt.tamu.edu 

What we want

Senior Administrative Coordinator II works under direction and coordinates administrative support for the Institute For A Disaster Resilient Texas to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff.

What you need to know

Pay: $43.00 - $48.00 / hourly

Please Note: This position is grant funded; future employment may be contingent upon future funding.  

Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience 
• Seven years of experience in office administration.  

Preferred Qualifications

• Experience as a Senior Administrative Coordinator.

 

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others. 
• Knowledge of word processing, spreadsheet, database, and presentation applications.  
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.  
• Strong interpersonal, planning, and organizational skills.  
• Excellent verbal and written communication skills. 

Responsibilities

Administrative Coordination

• Coordinates administrative support functions.
• Supervises assigned staff and determines work priorities.
• Develops and approves schedules and standards for achieving goals.
• Plans and executes administrative operations.
• Assists in the development of administrative processes and procedures.
• Analyzes internal processes and recommends procedural changes.
• Monitors compliance with policies and procedures.
• Plans and conducts meetings and training programs.

Support to Leadership 

• Provides direct support to leadership staff. 
• Uses initiative to relieve staff of routine tasks. 
• Manages correspondence, calendar, and travel arrangements. 
• Coordinates meetings, creates agendas, and takes minutes. 
• Prepares presentations and communication materials. 
• Serves as secondary coverage for front desk operations as needed. 

 

Academic Program Administration 

• Oversees records enrollment and retention for academic programs. 
• Serves as an information resource for faculty, staff, and students. 
• Assists with tracking and maintaining program expenses. 
• Analyzes internal processes for improvements in program support. 

Faculty Affairs Support 

• Provides administrative support to faculty affairs operations. 
• Manages correspondence and schedules meetings for the departmental leadership. 
• Monitors compliance with policies and procedures related to faculty. 
• Coordinates hiring and promotion processes in collaboration with departments. 

Event Coordination 

• Plans and oversees college-level events. 
• Supports student engagement events and initiatives. 
• Assists in the organization of special functions and projects. 

 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.