Administrative Assistant II - Environmental, Health & Safety

Description

Texas Biomed is seeking an Administrative Assistant II – Environment, Health & Safety to provide support and coordinate day-to-day administrative duties relative to the EHS office.  

The Role:  

70% Responsible for the Occupational Health Program:

-Distribute and review new/rehire/transfer-employee health Risk Assessment forms, annual health questionnaires, schedule physicals and other clinic visits, and coordinate annual clinic visits (TB testing, and flu shots).

-Manage Occupational Health Outlook calendar and send vaccination and testing reminders

-Communicate with supervisors and clinic on Occupational health requirements

-Relay Occupational Health records to HR

-Maintain Occupational health record database

-Maintain relevant Standard Operation Procedures (SOPs)

-Process invoices from the health care provider

-Ensure data accuracy and confidentiality

10% Manage EHS purchase orders, supplies, and invoices:

-Performs general office duties, such as ordering supplies and receiving and processing invoices. 

-Maintains and inventory office supplies for assigned area, and completes purchase requisitions for office supplies, as required.

10% Event Coordination:

-Prepares agendas and makes arrangements, such as coordinating catering for luncheons or supplied needed for training.

-Prepare materials required for safety outreach including, but not limited to, annual health fair and TIDES safety month 

10% General Administrative Duties:

-Files and retrieves corporate documents, records, and reports.

-Greets visitors or employees and provide initial assistance as necessary.

-Answers phone calls and direct calls to appropriate parties or take messages.

-Distributes and opens mail, as required. May receive and route paperwork, supplies, equipment and other materials.

-Establishes, maintains, and retires various files, including confidential files, as required.

-Composes or types correspondences or documents (e.g., proposals, grant and contract applications, memoranda, or other materials) using a word processing and spreadsheet applications.

Our Ideal Candidate:  

• Required: High school diploma or GED. Preferred:  Sixty (60) hours or Associate Degree from an accredited college or university with an interest in General Business, Management or Office Systems Technology is preferred.  

• Manage data confidentiality for Occupational Health records

• Three or more years of job specific experience.  Candidate should have at least two years in an Administrative Assistant I or similar position.  

• Must have well-developed organizational skills. Knowledge of complex work routines, rules, procedures or operations, ability to operate higher-level specialized equipment.

• Must be self-motivated; valid driver’s license; willing to work occasional overtime, weekends, holidays

• Computer knowledge (to include Adobe Acrobat and Microsoft Office suite- Word, Excel, Access, Outlook) 

• Preferred: Previous experience working in an animal research facility. 

 What We Can Offer You! 

• Enjoy an employee-centered culture grounded in open communication, empowerment, and trust. We believe in working hard and having fun, offering 100+ culture events each year to bring our team together and keep the energy strong!

• Comprehensive health, dental, vision, and life insurance coverage for you and your family—including pet insurance options.

• Competitive employer-funded retirement plan with 6% contributions starting on day one, increasing with years of service.

• Generous paid time off, including 14 paid holidays and a paid Winter Recess (from the last week of December through New Year’s).

• Paid time off for short-term illness and mental wellness, helping you take the time you need when life happens.

• Volunteer Time Off (VTO) to encourage giving back to the community.

• Paid parental leave to support you and your growing family.

• Flexible work arrangements that support a strong work-life balance.

• On-site medical clinic, wellness incentives, and prescription support programs designed to make care more accessible and affordable.

• On-site fitness center and wellness programs to help you stay active and healthy.

• Relaxed dress code so you can feel comfortable and be yourself at work.

• Dynamic learning environment with professional development opportunities, mentorship, tuition reimbursement, and leadership programs to support your growth.

• Proud recipient of the 2025 Healthy Workplace Platinum Recognition from the San Antonio Business Group on Health (SABGH)—the highest honor for employee-focused wellness initiatives.

Who We Are!

• Texas Biomedical Research Institute is one of the world's leading independent biomedical research institutions dedicated to advancing global human health through innovative biomedical research. Texas Biomed aims to unravel the mysteries of infectious diseases through innovative thinking, creative problem solving and cutting-edge technologies. 

• Texas Biomed is the only independent, nonprofit infectious disease research institute in the U.S. to combine: 

• The highest-level biocontainment labs for infectious disease and biodefense research

• A federally-designated National Primate Research Center 

• More than 80 years of discoveries advancing diagnostics, vaccines and therapies

• An entrepreneurial culture and specialized expertise in regulated science required for FDA approval

We take pride in fostering a culture of respect, opportunity, and unity! Texas Biomedical Research Institute provides equal employment opportunities for all qualified employees and applicants without regard to race, color, sex, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.