Research Program Coordinator

Job Posting Title:

Research Program Coordinator

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Hiring Department:

School of Nursing

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jun 30, 2030

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Location:

UT MAIN CAMPUS

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Job Details:

About Us

The University of Texas at Austin is one of the largest employers in the great city of Austin, offering thousands of career opportunities in a wide variety of fields. Deeply committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service.

General notes

This position is funded through June 30, 2030. Renewal of this position is based on renewal of funding, job performance, and department needs.

Purpose

To perform advanced research program administration and coordination for a multi-site NIH-funded study, including day-to-day project operations, participant recruitment, research staff supervision, regulatory coordination, data management, and collaboration with clinical and community partners.

Our research team, led by Dr. Jung Kwak, is conducting an NIH-funded study developing a framework to match transitional care services to the needs of persons living with dementia and their family caregivers, using longitudinal data collection, stakeholder interviews, and toolkit co-design across three Texas hospital sites. We are seeking a highly organized and detail-oriented project manager with strong experience recruiting research participants and managing research staff. The project manager will oversee day-to-day study operations at the UT Austin site, including IRB submissions and regulatory reporting, participant recruitment, staff supervision, and data management, and will serve as the primary point of coordination with the Baylor Houston site.

This role requires regular in-person coordination with hospital partners: the project manager will travel routinely to Dell Seton Medical Center Austin and Ascension Seton Medical Center Austin to support participant recruitment and maintain working relationships with clinical staff.

Responsibilities

Project Coordination and Site Management

• Lead day-to-day project management and coordination for the study at the UT Austin site, working closely with the Baylor Houston site coordinator
• Travel routinely to Dell Seton Medical Center Austin and Ascension Seton Medical Center Austin to support recruitment and coordinate with hospital staff
• Serve as the primary liaison with hospital partners, skilled nursing facilities, and community organizations in the Austin area
• Coordinate Community Advisory Board (CAB) activities, including member recruitment and quarterly meeting logistics

Recruitment and Staff Supervision

• Oversee the recruitment process: identify, screen, recruit, and enroll hospitalized patients and family caregivers, and coordinate recruitment from skilled nursing facilities and community organizations in the Austin area
• Coordinate participant follow-up and retention activities, including tracking completion of 1- and 3-month assessments
• Supervise graduate research assistants at the Austin sites
• Coordinate with the Baylor Houston site coordinator and support cross-site training and consistent implementation of study procedures

Regulatory and Data Management

• Manage IRB applications, protocol amendments, and IRB/sponsor reporting requirements
• Oversee data collection and manage data integrity across study databases (REDCap, Excel)
• Prepare data, figures, and references to support manuscripts and presentations

Administrative and Budget Management

• Track day-to-day project expenditures, purchasing, participant payments, and research supplies in coordination with the PI and School of Nursing post-award staff
• Complete and maintain required research compliance training and certifications, including CITI and HIPAA training, for the duration of the award

Required Qualifications

• Bachelor's degree in a field related to the work to be performed and 3 years of responsible-level experience in program administration or coordination; OR Master's degree in a related field with at least 1 year of responsible-level experience
• Research experience in psychology, healthcare, social work, nursing, or a related field
• Demonstrated experience recruiting research participants
• Working proficiency in spoken and written Spanish, sufficient to communicate directly with Spanish-speaking participants and family caregivers
• Strong organizational skills with careful attention to detail and follow-through
• Ability to manage multiple concurrent tasks, deadlines, and priorities
• Strong verbal and written communication skills
• Reliable transportation and ability to travel regularly between Austin sites

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's degree in nursing, public health, social work, or a related field
• Prior experience as a research coordinator or project manager recruiting participants in a clinical, hospital, or community-based health services study
• Experience working with older adults, persons living with dementia, or family caregivers
• Experience supervising research staff or student workers
• Independent, self-motivated, and effective with limited supervision
• Proactive, solution-oriented approach to problem-solving

Salary Range

$60,000 - $75,000 depending on qualifications

Working Conditions

Standard office environment; regular travel to hospital sites in Austin

Work Shift

Monday-Friday, flexible between 7:00 am-6:00 pm

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.