General Services Manager of Administration

Flagler County is dedicated to enriching the lives of those we serve and strives to deliver a vibrant and prosperous community with a focus on providing exceptional quality of life. As we work together to put the needs of our community first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family now, and in the future. And with continuing education and advancement opportunities, you can build a long, successful career with us. You’ll thrive in an environment where we build a culture of innovation by encouraging collaboration and empowering staff to facilitate positive outcomes. We understand the importance of work/life balance, having flexible work schedules and the ability to be able to afford health insurance. That’s why our benefits are known to be some of the best around! We offer a robust benefit package that includes low-cost health insurance, no cost onsite wellness center and gym, retirement in the Florida Retirement System, County paid basic life insurance, 14 paid holidays, generous personal leave, tuition reimbursement, longevity pay, and wellness programs to support a happier, healthier you. At Flagler County we aspire to be the catalyst that makes us an employer of choice.

Position Summary
This is a highly responsible administrative management position responsible for supervising administrative staff and coordinating the daily office operations, procedures, and resources of the General Services Department under the direction of the Department Director. The position is responsible for coordinating the development, preparation, administration, and monitoring of the department’s annual operating and capital budgets; overseeing financial and accounting functions, including accounts payable, accounts receivable, procurement, payroll, and expenditure tracking; and maintaining comprehensive financial and capital project records.

The General Services Manager of Administration exercises independent judgment in administrative operations, fiscal oversight, personnel coordination, records management, and departmental reporting to ensure efficient operations, financial accountability, and compliance with County policies, procedures, applicable regulations, and generally accepted accounting principles.

Essential Functions

• Assists and works closely with the Department Director and Department Managers in developing, planning, preparing, administering, and monitoring the General Services Department’s annual operating budget and projects budget.
• Coordinates the preparation of annual budget estimates, supporting documentation, financial projections, and budget submissions.
• Responsible for monitoring departmental budgets, revenues, encumbrances, expenditures, and available appropriations to ensure compliance with approved budgets, applicable statutes, ordinances, County policies, and established financial guidelines.
• Analyzes budget performance, reviews financial data, identifies budget variances, and communicates potential financial concerns to the Department Director and Division Managers.
• Prepare comprehensive financial reports, expenditure analyses, budget summaries, and forecasts to support departmental planning and management decisions.
• Prepare reports, presentations and recommendations for the General Services director, county administration and the Board of County Commissioners.
• Supervises, coordinates, and oversees the daily activities of administrative staff to ensure efficient office operations and compliance with departmental policies, procedures, and County requirements.
• Assigns and monitors work activities, establishes processes and priorities, provides guidance and training, and evaluates staff performance to ensure accuracy, productivity, and accountability.
• Represent the General Services Department in meetings with county officials, community groups, and external agencies.
• Support the development and implementation of strategic plans and policies to improve operational efficiency and service delivery.
• Represent the Department Head in his/her absence and serves as official representative for the department in a variety of inter-departmental meetings and reviews.
• Coordinates administrative workflows, personnel functions, payroll processing, records management, and departmental support services.
• Ensure administrative staff maintain accurate records, meet established deadlines, and follow applicable County policies, procedures, and records retention requirements.
• Serves as a central point of coordination between the Department Director, Department Managers, administrative personnel, and other County departments to support departmental operations and organizational objectives.
• Assists the Department Director with departmental planning, organizational coordination, and implementation of administrative procedures.
• Performs related work as required.

During emergencies, all employees are considered essential personnel and may be required to perform alternate duties

These essential functions are not to be construed as a complete statement of all duties performed. All employees will be required to perform other job-related duties as required.Minimum Qualifications

• Must possess associate’s degree. Bachelor’s degree preferred.
• Must possess 5 years’ experience in administrative work.
• 3 years’ experience in accounting and/or finance preferred.
• Must possess 3 years’ experience in budgeting.
• Must possess 3 years supervisory experience.
• Must possess a valid State of Florida driver’s license.
• Any equivalent combination of related training, education and experience may be substituted on a year-for-year basis.

Flagler County is a drug-free workplace; some positions may require a pre-employment drug screen.

Flagler County, Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Flagler County, Florida will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.Knowledge, Skills and Abilities

• Ability to exercise sound judgment, organizational and leadership skills, financial and analytical abilities, attention to detail, and the capacity to coordinate multiple administrative and fiscal functions while ensuring compliance with County policies, procedures, and applicable requirements.
• Ability to prepare and make presentations, analyze data and make recommendations accordingly.
• Ability to provide leadership, counsel, motivation and constructive performance reviews to department personnel at all levels, securing their respective commitments to the department’s goals.
• Knowledge of personal computers and current software programs for word processing, spreadsheets, presentations, email and databases at the advanced level of proficiency.
• Effective communication skills in English, both orally and in writing. 
• Be a motivated self-starter with attention to detail.

Physical Requirements

Physical Demand: Light

• 20 lbs. maximum lifting.
• Some lifting, carrying up to 20 lbs.
• Significant walking, standing may be required.
• Expressing or exchanging ideas by spoken words or perceiving sound by ear.
• Good eyesight for production or safety of self and others.