- Location
- KPJ KAJANG SPECIALIST HOSPITAL, Malaysia
- Type
- Full-time
- Department
- Human Resources
- Source
- Workday
Description
GENERAL DESCRIPTION
The Executive, HRBP supports the Head, HRBP in executing human resource strategies and delivering operational HR services at the hospital/subsidiary level.
The role ensures effective coordination with Group HR Centres of Excellence (COEs) and HR Shared Services, maintains HR governance and compliance, and supports workforce planning, employee lifecycle processes, and engagement initiatives to ensure smooth business operations.
JOB DESCRIPTION
1. HR Operations & Administration
Execute HR transactions including confirmation, transfers, contract renewals, and employee movements.
Maintain accurate and up-to-date employee records in HR systems.
Ensure completeness of HR documentation and audit readiness.
2. Payroll & Benefits Coordination
Consolidate and verify monthly payroll inputs (attendance, overtime, allowances, claims).
Liaise with HR Shared Services to ensure timely and accurate payroll processing.
Support employees on benefits, leave, and claims-related queries.
3. Recruitment & Onboarding Support
Coordinate recruitment activities with Talent Acquisition and hiring managers.
Arrange interviews and support onboarding documentation.
Ensure smooth onboarding and induction processes for new joiners.
4. Performance Management Administration
Administer the performance appraisal cycle and monitor completion status.
Maintain accurate performance documentation and records.
Provide administrative support for performance improvement processes.
5. Employee Relations Support
Prepare documentation for disciplinary and grievance cases.
Ensure compliance with HR policies and employment legislation.
Coordinate with Group Industrial Relations (IR) for guidance on disciplinary matters.
Escalate complex or sensitive cases to the Head, HRBP.
6. HR Reporting & Workforce Data
Prepare periodic HR reports (headcount, turnover, leave utilisation, etc.).
Support manpower tracking and workforce data updates.
Compile data for audits, budgeting, and management reporting.
7. Engagement & HR Communication
Coordinate employee engagement initiatives and HR-related activities.
Support communication of HR policies, programmes, and updates.
Assist in implementing Group culture and employee experience initiatives.
8. HR Coordination & Administrative Support
Support HR-related reporting (e.g., manpower, audit, and operational reports).
Assist in audit processes (e.g., MSQH, JCI, IMS, Internal Audit) and ensure documentation readiness.
Coordinate administrative HR matters (e.g., training logistics, employee support services) to ensure smooth operations.
JOB REQUIREMENT
Education: Bachelor’s degree in human resource management, Business Administration, or related field.
Knowledge and Experiences:
2–5 years of relevant HR experience in a generalist or HR operations role.
Experience in healthcare or service-based industry is an advantage.
Familiarity with HRIS systems and payroll coordination preferred.
Skills & Competencies:
Functional Knowledge:
Understanding of HR processes and employment legislation
Payroll and HR operations coordination
Core Skills:
Strong organisational and administrative capability
Attention to detail and accuracy
Effective communication and interpersonal skills
Ability to manage confidential information with integrity
Personal attributes
Responsible and dependable
Service-oriented and responsive
Proactive and willing to learn
Able to work in a fast-paced operational environment
Team player with positive attitude.
