Recruiting Coordinator

Description

Bubble Down is growing from 8 locations to more than 30 across Tampa Bay. Growth at that pace requires more than applications—it requires the right people entering our hiring process.

The Recruiting Coordinator owns the front end of Bubble Down’s recruiting process. This role is responsible for connecting with applicants quickly, evaluating candidate fit, and ensuring our site leaders spend their time interviewing candidates who meet our standards.
 

When someone applies, you call them.

We believe recruiting starts with conversations—not waiting for candidates to respond to emails or scheduling links. Our applicants have already raised their hand. Your role is to connect with them while their interest is highest, create excitement about Bubble Down, understand their experience and goals, and move qualified candidates quickly through the hiring process.

This is a phone-forward recruiting role. Rather than spending your day focused on passive sourcing, you will spend your time having meaningful conversations with candidates who have already expressed interest in joining our team.

The Recruiting Coordinator will manage applicant review, initial candidate outreach, phone screening, candidate communication, interview coordination, recruiting metrics, and the handoff of qualified candidates to site leaders for final interviews.

As Bubble Down continues to grow, this role will also support recruiting partnerships, including job fairs, technical schools, workforce organizations, and other community recruiting opportunities. You will help build relationships, coordinate participation, track results, and provide insights into which recruiting channels produce strong long-term employees.

Key Responsibilities

Candidate Pipeline & Screening

• Review applications and contact qualified candidates quickly while interest is high. 
• Conduct phone screens to evaluate experience, communication skills, availability, motivation, and overall fit. 
• Maintain a strong candidate pipeline across multiple locations and positions. 
• Move qualified candidates efficiently through the hiring process. 
• Maintain accurate candidate records and  dispositions within recruiting systems. 

Candidate Experience

• Create a professional and engaging first impression of Bubble Down. 
• Clearly communicate job expectations, scheduling requirements, hiring process, and next steps. 
• Provide timely follow-up and updates throughout the candidate experience. 

Recruiting Partnerships & Events

• Represent Bubble Down at hiring events, job fairs, and community recruiting opportunities. 
• Serve as the primary point of contact for technical schools, workforce partners, and recruiting organizations. 
• Track recruiting activity and outcomes, including leads generated, interviews completed, hires made, and retention results. 
• Share recommendations based on recruiting performance and partnership effectiveness. 

Recruiting Performance & Improvement

• Track recruiting metrics including applicant flow, conversion rates, interview show rates, hiring results, and candidate quality. 
• Identify opportunities to improve recruiting processes and candidate experience. 
• Follow established recruiting processes while providing ideas to improve results. 

Requirements

• 1–3 years of experience in recruiting, staffing, talent coordination, inside sales, call center, customer service, leasing,      hospitality, or another high-volume communication role. 
• Strong phone presence and the ability to build rapport quickly with candidates. 
• Comfortable making a high volume of outbound calls and having direct conversations. 
• Strong organizational skills and ability to manage multiple open positions and priorities. 
• Ability to evaluate candidates and make sound decisions based on established hiring standards. 
• Strong written and verbal communication skills. 
• Ability to work independently, follow processes, and take ownership of results. 
• Comfortable using technology, including applicant tracking systems, workflow tools such as Monday.com, and AI-enabled      tools. 
• Data-driven mindset with the ability to track results and identify trends. 

Preferred Qualifications:

• Previous recruiting or staffing experience. 
• Experience recruiting for hourly, high-volume, or multi-location environments. 
• Experience building relationships with schools, workforce organizations, or community partners. 

Compensation & Benefits 

• Compensation includes a $50,000 annualized base (paid hourly) plus performance incentives, with top performers earning $68,000+ annually.  
• Quarterly performance incentive based on recruiting results and hiring quality 
• Medical, dental, and vision coverage 
• 401(k) with company match up to 5%
• Paid time off

Why Bubble Down 

Bubble Down is one of Tampa Bay’s fastest-growing companies, and this role provides the opportunity to build a recruiting career while helping shape our future workforce.

You will gain experience across the full front end of recruiting—from candidate conversations and hiring analytics to recruiting events and community partnerships.

We move quickly, use modern technology, value ideas, and recognize people who take ownership.

Come Ready. Be the Shine. Make It Matter.