Accountant

Knowledge, Skills and Abilities

• Qualification in Finance
• 5+ years’ experience in customer invoicing, rates management and project reviews
• Proven experience in logistics and freight forwarding crucial
• Experience in project accounting and activity-based costing analysis
• Experience with reviewing PODs and other customer documents
• Experience in working across multiple entities across multiple jurisdictions
• Strong MS Office skills (Strong MS excel skills is crucial)
• Must be able to work under pressure and adhere to aggressive deadlines
• System knowledge (Salesforce, Navision/D365 & QlikView/Qliksense) will be advantage
• Highly organised with the ability to prioritise tasks in constantly evolving environment
• Process orientated with good attention to detail
• Fluent in English

Key Responsibilities      

Invoicing & Debtors Management

• Handle and maintain customer invoicing matrix
• Upon receipt of invoice request and documentation pack – review project for –
  • Customer acceptance of rates
  • Revenue and costs
  • Volume accurately reported in the freight forwarding administration system
  • Support for ad hoc charges
  • PODs and related documents for completeness
• Process invoice on the freight forwarding management system
• Post invoice in ERP
• Share invoice and required documents to customers in a timeous manner
• Distribution of weekly customer statements & collection of funds
• Liaise with central accounting/treasury team to ensure customer receipts are allocated accurate
• Customer queries to be resolved timeously
• Handle and process credit requests or billing disputes
• Assist with weekly debtors & WIP reporting to relevant teams

Reporting Responsibilities

• Weekly & monthly project reviews
• Weekly & monthly volume & margin reviews of projects
• Weekly & monthly updating of volume reports
• Weekly debtors report and sharing with associated teams
• Weekly WIP report and sharing with associated teams
• Support internal and external audit requests
• Preparation of other ad hoc reports and analysis as the need arises
• Assist with any other accounting results

Static Data/KYC

• Handle KYC process for customer on boarding
• Assist with vendor onboarding when required
• Unblock Customer/Vendor accounts
• Follow anti-fraud process and update vendor bank account details

SHEQ

• Understand and apply the SHEQ Policy as it pertains to financial accuracy and reporting within the SHEQ framework.
• Ensure financial documentation (e.g., invoices, revenue records) is controlled, accurate, and aligned with SHEQ procedures.
• Report any SHEQ-related discrepancies or errors in financial data to the Financial Manager or HSE/ISO Manager for resolution.
• Support SHEQ objectives by maintaining reliable financial records that support organizational performance.
• Participate in SHEQ training sessions and assist in audits by providing financial documentation when requested.
• Consider customer requirements in billing and revenue processes to improve satisfaction and reduce complaints.

Key Relationships

Internal

• Regional commercial & operations teams
• Regional finance teams
• Shared services departments

External

• Customers