Accounts Receivable Specialist (with Sage 100 Experience) - Freelance, Remote

Department: Specialized Roles

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $9.00 / hour

Description

The Impact you’ll make

• Prepare and send accurate invoices and monthly billing statements.
• Post cash receipts, record customer payments in Sage 100, and code credit card statements when needed.
• Maintain aging schedules, reconcile revenue and customer accounts, and keep AR records up to date.

• Monitor overdue balances and execute professional, timely follow-ups via email and phone.
• Research and resolve disputes, short-pays, and invoice discrepancies with support from the Collections Manager and internal teams.
• Communicate clearly and professionally with customers regarding balances, payments, and billing questions.

• Produce AR and customer account reports, including aging, unapplied cash, and reconciliation summaries.
• Maintain accurate customer master data (names, addresses, mergers, mailing attention changes).
• Ensure documentation and records are audit-ready and aligned with internal controls.

• Manage executive calendars, schedule meetings, coordinate travel, and organize inboxes.
• Prepare correspondence, reports, presentations, agendas, take meeting minutes, and follow up on action items.
• Handle sensitive financial and executive information with discretion and confidentiality.

• Partner with internal teams and the Collections Manager to streamline AR workflows in Sage 100.
• Identify gaps in billing, payment posting, and collections processes and propose improvements.
• Contribute to SOP updates and help maintain consistent service levels.

Skills, Knowledge and Expertise

• 4+ years in Accounts Receivable or strong hands-on AR experience within an accounting/bookkeeping role.
• 1+ years of hands-on experience in Sage 100 (2+ years strongly preferred).
• Excellent verbal and written English communication for professional, customer-facing collections and dispute resolution.
• Proficiency with Microsoft Excel and Outlook; comfort with ERP/accounting systems.
• Demonstrated executive administrative support experience (calendars, meetings, travel, agendas/minutes).

• Technical: Sage 100 (invoicing, cash application, customer account maintenance), Excel (lookups, pivots, reconciliations), ERP navigation, report generation.
• Communication: Clear, neutral, and professional English via email and phone; tactful, customer-first collections.
• Operational excellence: High attention to detail, accuracy in data entry/financial transactions, strong organization and prioritization.
• Problem-solving: Investigative mindset for resolving discrepancies, disputes, and payment issues.
• Professionalism and integrity: Handles confidential information discreetly; reliable and consistent follow-through.

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You love owning end-to-end AR and take pride in clean ledgers, timely postings, and courteous yet effective collections.
• You’re equally comfortable supporting executives with calendars, meetings, and inboxes.
• You communicate clearly and professionally with customers and internal teams, even under pressure.
• You work independently, stay organized in a fast-paced environment, and proactively improve processes.
• You can reliably work 6:00am–3:00pm Pacific Time, Monday–Friday.

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday–Friday, 6:00 am–3:00 pm Pacific Time

• $9 per hour
• No benefits package included

Benefits