Executive Assistant

Job Overview

The Executive Assistant to the VP of Supply Chain provides high-level administrative and strategic support to the Vice President and their leadership team. This role is critical in ensuring efficient operations across procurement, planning, sourcing and supplier quality functions. 

The Executive Assistant will manage complex calendars, coordinate cross-functional initiatives, support executive communications, and assist in driving key supply chain priorities. This role requires strong organizational skills, sound judgment, discretion, and the ability to thrive in a fast-paced, operationally focused environment. 

This job is located in Warroad, MN. If you're considering relocating to Warroad, you will be eligible to receive a relocation package. It includes the movement of your household goods, temporary housing, and much more – in addition to a relocation counselor who will assist you throughout the entire journey.  

Highlights of your role

• Manage the calendars and travel for multiple senior leaders, scheduling meetings, and coordinating travel arrangements. 

• Prepare and edit correspondence, reports, presentations, and other documents. 

• Track and compile supply chain metrics and other performance reports. 

• Collects data, prepares and analyzes reports    

• Serve as a primary liaison between the VP, leadership team, internal partners, and external suppliers 

• Plan and support supply chain leadership meetings, including agendas, presentations, and follow-up actions 

• Coordinate preparation for operational reviews, KPI discussions, and strategy sessions. Track action items and ensure timely follow-through on key initiatives 

• Assist in coordinating supply chain initiatives (e.g., category strategy improvements, vendor management efforts, inventory optimization)  

• Support the preparation of any applicable supplier-facing materials. 

• Handle confidential information with discretion and professionalism. 

• Provide general office support including ordering supplies, managing mail, and other miscellaneous general administrative support responsibilities 

• Assists with project schedules and ensures action items are followed up on and completed on time.    

• Reviews and processes expenses and PTO requests of the leadership team efficiently and effectively   

You're a good fit if you have (or if you can)

• High school diploma required; Associate’s or Bachelor’s degree in Business, Marketing, or related field preferred. 

• 3+ years of administrative experience, preferably supporting senior leadership in supply chain or purchasing. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 

• Strong organizational skills and attention to detail. 

• Excellent written and interpersonal communication skills. 

• Ability to manage multiple priorities in a fast-paced environment. 

• Professional demeanor and ability to work independently and collaboratively. 

Also want to make sure you have

• Experience in event planning or meeting coordination. 

• Project management experience including schedule and cost management 

• Strong analytical and problem-solving skills. 

• Positive attitude and proactive approach to tasks. 

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at [email protected].

 

Compensation

$69,000 - $91,500