• School of Mechanical and Mining Engineering – Faculty of EAIT

• Full-time (100%), Permanent position

• Base salary will be in the range $85,451.97 - $94,983.84 + 17% Superannuation (HEW Level 5)

• Based at our St Lucia Campus - Brisbane

About This Opportunity 

We are seeking a highly organised and proactive Executive Assistant to provide administrative and executive support to the Head of School and School Manager. In this role, you will play a key part in ensuring the smooth operation of the Head of School’s office. Responsibilities include liaising with a wide range of internal and external stakeholders, resolving issues efficiently, and supporting the day-to-day administrative functions of the office.

This is an excellent opportunity for someone with strong communication and problem-solving skills who thrives in a dynamic team environment.

Key responsibilities will include: 

• Ensure the smooth running of the Head of School’s day-to-day work schedule.

• Ensure the Head of School is briefed on relevant issues and background information in preparation for meetings.

• Oversee the flow of information and administrative processes between the Head of School’s office and other areas.

• Coordinate travel arrangements for the Head of School and assist others to create travel accounts.

• Manage financial operations such as reimbursements, expense claims, etc. for the Head of School and school office staff.

• Coordinate and provide administrative and/or secretarial support to relevant boards and committees.

• Maintain office supplies.

• Provide administrative and logistical support for school events.

• Support visitor and unpaid appointments and coordinate the application process.

• Liaise with staff, students, external stakeholders and community members, handling a wide range of inquiries and initiating follow-up actions as required.

• Any other duties commensurate with the position as reasonably directed by the Head of School or School Manager.

About You  

• Completion of a relevant degree and/or substantial administrative and secretarial, executive or personal assistant experience at a large organisation or an equivalent combination of relevant experience and/or education/training.

• Require previous administrative, executive support or secretarial experience.

• Excellent interpersonal skills, including the ability to communicate effectively and respectfully with diverse groups within, and external to, the School and University.

• High level of organisational skills, including the ability to prioritise competing work demands and meet deadlines, while maintaining accuracy and attention to detail.

• Ability to work independently, use initiative, and demonstrate problem solving strategies while working in a team environment.

• Excellent written communication skills with experience in preparing documents with a high level of accuracy.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.

Interested?

For more information about this opportunity, please contact Katie Gollschewski via [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line. 

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.

Other Information 

Pre-employment checks may include: verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We are dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We are also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.

Applications close Thursday, 3 September 2026 at 11.00pm AEST (R-68367).