Job Purpose

Oversee a team of Accounts Payable Reps to ensure all AP communication and invoices are handled in a timely and efficient manner. Address AP request from clients as needed.

Duties & Responsibilities

1. Oversee and manage assigned facilities to ensure efficiency AP activity:

- Review expenses for accuracy

- Initiate all payments for client vendors (including checks, expedited checks, and electronic payments)

- Post invoices via feeds and other expenses to GP

- Reconcile vendors accounts with client books to confirm accounts match

- Manage credit cards for the facility

- Collaborate with Accountants to run and review all P&Ls

2. Maintain accuracy of Expensify and other reimbursement applications:

- Review and update applications as needed

- Reserve funds for reimbursement expenses

- Post invoices and payments

- Add bank accounts for direct deposit payments

3. Ensure transparent communication and a high caliber of customer service for all relevant stakeholders:

- Respond timely and accurately to all inquiries

- Keep direct manager informed about deadlines as well as process implementation

- Proactively address any barriers to efficient workflow both intra and interdepartmentally

- Collaborate with team members and cross-departmentally for optimal client support

4. Other duties as assigned

Qualifications

A successful individual in this role will:

- Have basic computer knowledge and communication skills that can advance throughout his/her employment at AGS

Specific requirements:

- Managerial skills in overseeing a team of Reps

- Able to prioritize and meet deadlines

- Able to operate independently

- Attentive to detail

- Organized

- Able to learn new systems and policies

- Possess excellent verbal and written communication skills