Property Manager

The Property Manager is responsible for the overall management, maintenance, safety, and operational efficiency of all OSRI building and facilities. The role ensures that the property remains safe, functional, compliant with regulatory requirements, and capable of delivering excellent service to BSM employees, tenants, guests, and visitors.

The Property Manager will oversee building operations, maintenance personnel, contractors, security, housekeeping, utilities, and facility improvement projects. The position requires a licensed engineer with strong leadership, project management, and facilities management experience.

The Property Manager will work closely with project managers, architects, engineers, consultants, and contractors throughout the new building construction project. Relevant experience in building construction, office expansion, renovation, or major fit-out projects is essential.

Building Operations Management

• Oversee the day-to-day operations of the OSRI building and facilities.

• Ensure the building is safe, clean, secure, and fully operational at all times.

• Develop and implement building operation policies and procedures.

• Monitor facility performance and recommend continuous improvements.

• Act as the primary point of contact for facility-related concerns.

Facilities and Maintenance Management

• Lead and supervise maintenance personnel and facility staff.

• Plan, schedule, and monitor preventive and corrective maintenance programs.

• Ensure proper functioning of:
  - Electrical Systems
  - Mechanical Systems
  - Plumbing Systems

  - Air Conditioning and Ventilation Systems
  - Fire Protection Systems
  - Elevators and Building Equipment
  - Water Supply Systems
  - Generator Sets and Backup Utilities

• Conduct regular building inspections and identify repair requirements.

• Ensure timely resolution of facility defects and maintenance requests.

• Obtain and evaluate quotations for repairs, maintenance, and technical works.

• Monitor contractor performance, safety practices, deadlines, and quality of work.

• Verify completed work and ensure that defects are rectified.

• Coordinate maintenance and construction activities to minimize disruption to office operations.

Vendor and Contractor Management

• Source, evaluate, and recommend service providers and contractors.

• Manage contracts, service agreements, and vendor performance.

• Ensure all contractors comply with OSRI standards and safety requirements.

• Monitor contractor work quality and project deliverables.

Budget and Cost Control

• Prepare annual facilities and maintenance budgets.

• Monitor operating expenses and utility consumption.

• Recommend cost-saving initiatives while maintaining service quality.

• Ensure efficient utilization of maintenance resources and supplies.
  - Support project managers in monitoring construction-related costs and contractor quotations.

• Identify opportunities to improve energy efficiency and reduce long-term maintenance costs.

• Report significant cost variations, operational risks, and technical concerns to management.

Safety, Security, and Regulatory Compliance

• Ensure compliance with:
  - Building Code requirements
  - Fire Safety Regulations
  - Occupational Safety and Health Standards
  - Environmental Regulations
  - Local Government Permit Requirements

• Coordinate fire drills, emergency preparedness programs, and safety inspections.
  - Coordinate responses to power failures, water leaks, HVAC breakdowns, and other emergencies.
  - Coordinate with qualified professionals for regulated technical work.

• Monitor building security systems and access controls.

• Investigate incidents and implement corrective actions.

Tenant and Employee Support Services

• Serve as the primary contact for building occupants, including BSM employees.

• Address facility concerns, complaints, and service requests promptly.

• Coordinate workplace requirements to ensure a comfortable and productive working environment.

• Maintain strong relationships with tenants, employees, and stakeholders.

Asset and Inventory Management

• Maintain records of building assets, equipment, and facility infrastructure.

• Monitor warranty, repair, and service schedules.

• Ensure adequate inventory of maintenance tools, supplies, and spare parts.

Team Leadership & Supervision

• Manage, supervise, and coordinate a team of maintenance and facilities personnel.

• Assign daily tasks, establish priorities, and monitor work progress.

• Ensure that all team members follow maintenance schedules, safety procedures, and quality standards.

• Provide guidance, technical support, and on-the-job coaching.

• Monitor staff performance, attendance, productivity, and work quality.

• Coordinate staff responsibilities with external contractors and specialist service providers.

• Ensure that outstanding maintenance issues are followed up and resolved within agreed timeframes.

Reporting and Documentation

• Prepare monthly facilities and maintenance reports.

• Track maintenance activities, project updates, and operational performance.

• Maintain accurate records of inspections, repairs, permits, contracts, and compliance documents.

• Present recommendations and operational updates to Management.

Other Duties

• Undertaking tasks, projects, or responsibilities not specifically listed in this profile but deemed necessary by Management.

• Performing ad hoc assignments to support organizational objectives and operational requirements.

• Flexibly responding to evolving priorities, directives, and initiatives as determined by Management.

Education & Qualifications:

• Bachelor’s degree in Civil Engineering, Mechanical Engineering, Electrical Engineering, or a related engineering discipline.

• Licensed Engineer (PRC Registered) is required.

• Additional certification or training in Property Management, Facilities Management, Building Administration, Occupational Safety and Health (OSH), or Project Management is an advantage.

Work Experience:

• Minimum of 5 years of progressive experience in Property Management, Facilities Management, Building Operations, or Engineering Management.

• At least 3 years in a supervisory or managerial capacity, leading maintenance personnel, contractors, and service providers.

• Experience in managing commercial buildings, office facilities, mixed-use developments, or corporate properties.

Job-Specific Skills:

• Licensed Engineer with hands-on experience in overseeing a commercial office building.

• Capable of establishing the Property and Facilities Management function for a newly expanded building.

• Customer-oriented professional who can effectively support the workplace and facility requirements of BSM employees and other building occupants.

• Strong commitment to safety, operational excellence, and continuous improvement.

Why You Should Join Us!

We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:

Benefits

• Retirement Benefit

• SSS, PagIbig, PhilHealth Contributions Employer’s Share

• Medical Insurance (HMO)

• Life Insurance

• Free Uniform

• Free Office Lunch

• Pro-rated Sick Leave and Vacation Leave on Day 1

• 18 Days’ Vacation Leave per annum (increasing every 5 years of service by 1 day up to 22 days)

• 21 Days Sickness Leave per annum

Administrative Benefits

• Compassionate Leave 3 Day – Immediate Family; 1 Day - Extended Family

• Maternity/Paternity Leave

• Birthday Leave

• Birthday Allowance of Php 1,500

• Medical Reimbursement-Php 750 per month; Php 9,000 per annum

• Wedding Gift

• Eyeglasses worth Php 3,000 upon regularization