AP Clerk

Description

Job Description: Reporting to the Accounts Receivable Manager, the AR Clerk is responsible for providing administrative and clerical services and to ensure accuracy and efficiency of operations. By executing these core roles, the AR Clerk will make ABC a great place to work and surprise our customers with exceptional service.

Core Roles

Department:

• Check in paperwork from the stores daily.
• Pull invoices from paperwork to be scanned daily.
• Invoices are scanned into the ScanTrax program daily, then filed in the warehouse according to store and date.
• Process daily closeout reports for each store.
• Enter drawer closeout numbers in over/short spreadsheet.
• File paperwork, credit card slips, and deposits daily. Paperwork, credit cards, and deposits should be closed out by the 5th of each month.
• Check AR dept. email daily to collect deposits copies from each store. Check dates to make sure deposits are being made daily. Enter totals into daily deposit report spreadsheet.
• Weekly statements are to be mailed (unless the store has requested special mailing instructions) each Friday.
• Mail/fax/email invoice copies to customers as requested.
• Pickup mail from post office daily.
• Take deposits to bank (as needed).
• Open mail from lockbox and prepare deposit daily. Checks are then scanned directly to bank for processing.
• Answer incoming phone calls as back-up to the receptionist. Cover the receptionist’s desk during her lunch hour and any other occasions when she must be out of the office.
• Begin monthly statement process on the 29th of each month. Print, tear, mail statements to customers.
• Cross train with all AR employees to cover any of the above areas in the event of another employee’s absence.

Team:

• Responds to and communicates effectively with store group and outside departments
• Contributes to making ABC a Great Place to Work
• Follows dress code
• Willingness to help others
• Recognizes employees for their achievements
• Attends all company functions and meetings that are applicable

Safety:

• Follow all emergency procedure
• Report any unsafe practices
• Follow all accident procedures

Skills/Qualifications: Organization, Data Entry Skills, General Math Skills, Attention to Detail, Thoroughness, Ability to sit for long periods of time Ability to multi-task, Excellent verbal and written communication skill, and the ability to interact with all levels of management including Senior Leadership.